Introduction to MS-Word: A User Interface Environment

7 Comments

Introduction to MS-Word: A User Interface Environment (Complete Guide):

Microsoft Word is a powerful word processing application software, and is the part of the MS-Office Suite of Applications. Word is used to sort, share, and store data with different formatting such as Real-Time Format (RTF), Unformed, Html Format, Unformulated Unicode Text, Picture Enhanced Meta File Format etc. It is a widely used application software to create general and special purpose documents, letters, Tabloids, legal documents, statements and many more.

Introduction to MS-Word 2019: A User Interface Environment | A starter Guide | Uses and Its Features:​

Introduction to MS Word a user interface and starter guide

Introduction to MS-Word Environment 2019: A User Interface | Microsoft Word Environment | A starter Guide | Uses and Its Features:​​

Quick Access Tool Bar:

The Quick Access Toolbar shows up at the upper left corner on the title bar. By default, it contains a set of 3 commands such as Save, Undo, and Redo. You can add more commands to the it or can expel from it. Read More>>

Title bar:

title bar in introduction to ms word

Title bar appears at the top of an application. It shows you the name of the document and the application currently being used. The document name and the application name appear in middle of the title bar.

Tabs or Menus:

Tabs or Menus in Introductions and user interface to ms word

Tabs/ Menus are the part of the Ribbon.  And these appear below the title bar, Each tab contains different groups, and each group forms with one or more commands.

Tell me:

Tell me what you want to do in Introduction to microsoft word

Quickly Search and use the word features and commands such as bold, italic, underline, insert table, shapes, hyperlink, paste options, and so on in your document whatever you want.

Sign in:

Sign in in introduction to microsoft office word

It is a Microsoft free account, used to access Microsoft services. You can save and get your documents from anywhere by using the service. You can also use this account to sign in to OneDriveSkypeMicrosoft store, and Purchase and Activate Microsoft products.

Share:

How to share a document in ms word

You can save your work on different platforms by sharing with caring. These Platforms are Google CloudOneDriveE-mailBlogs, and people, etc.

File Menu:

 File Menu Options/Commands in MS-Word: The File menu controls and gets to the record elements of the MS-Office Products. Officially, a File menu handles the documents by using the commands. The rundown of file menu commands is information, New, Open, Save, Save as, Print, Share, Export, Account, Share, option, and Close. Read More>>

Ribbon and Ribbon Display Options:

Introduction to ms word | Ribbon tabs

The Ribbon is all about the collection of groups, tools and functions in the MS- Office suite of applications, which you can see under each tab. Click here to Read About Ribbon Display Options>>

Groups:

Introduction and user interface to ms word | Page info | Horizontal and Vertical Rulers in MS Word| Commands in microsoft word | Groups in ms word

The group is a collection of commands also, part of the ribbon and appear on all the tabs such tabs are as Home, Insert, Design, Layout, References, Mailings, Review, and View. For example, the groups of Home tab include Clipboard, Font, Paragraph, Styles, and Editing.

Commands:

Introduction and user interface to ms word | Page info | Horizontal and Vertical Rulers in MS Word| Commands in microsoft word

Introduction and user interface to MS-Word 2019: A User Interface Environment | A starter Guide | Uses and Its Features:​​

Each command is the part of a group, each work in a word is accessible by using the commands or other shortcut keys. Example for Commands are Cut, Copy, Paste, Format Painter, Bold, Italic, etc.

Hidden (Concealed) Control Buttons:

Hidden control Buttons

Hidden (Concealed) Control Buttons in MS-Word: The Hidden Control Buttons are logical, that seems dependent on the Left or Right click on the Title bar. There is a slight contrast between the Hidden Control Buttons and the Control Buttons. By and large, the control buttons incorporate Minimize, Restore Down/Maximize and Close, show up at the upper right corner of the MS Office Suite of Applications (Right to the Ribbon Display Options). Be that as it may, the Hidden Control Buttons dialogue box shows up at the upper left corner of MS-Office Suite of Applications just when you click on this clear region or, right click on the title bar as appeared in the image given beneath. The Hidden Control Buttons incorporate Restore Down, Move, Size, Minimize, Maximize and Close. Read More>>

Control Buttons:

Control Buttons in MS Word

Ribbon Display Options, Minimize, Restore, Maximize and Close buttons are additionally called Control Buttons, show up at the upper right corner of the (MS Office Suite of Applications) Word. Control Buttons enables you to control the ribbon and application the file.

Click here to Read More about  Ribbon Display Options >>

Click here to Read More about  Minimize, Restore, Maximize and Close>>

 

Ruler:

Introduction and user interface to ms word | Page info | Horizontal and Vertical Rulers in MS Word

Introduction and user interface to MS-Word 2019: A User Interface Environment | A starter Guide | Uses and Its Features:​​

The Ruler appears looking like a measurement scale. Vertically at the left end of the document and horizontally  at the bottom of the ribbon (top of the word document). In word processing, we can use the ruler for setting margins, different indentations (Indent) and marking different tabs by using the tab selector, which you can see at the left end of the ruler.

Tab stop/Selector:

Tabd stops or selector in ms word

Introduction and user interface to MS-Word 2019: A User Interface Environment | A starter Guide | Uses and Its Features:​​

In word processing, Tab stop is used to align the text in different ways such as Left Tab, Centre Tab, Right Tab, Decimal Tab, Bar Tab, along with First Line and Hanging Indents.

Cursor/Insertion:

Insertion or cursor

Cursor / Insertion is a blinking vertical line often called as a cursor. You can enter or paste the data only at the cursor position in the document. Controlling the cursor is depending on the Mouse Pointer, Arrow Keys, Enter, Home and End keys, Page up and Page down keys, Backspace, Delete, and Space keys, etc. Click here to read the Keyboard Navigation Keys>> 

Mouse Pointer:

Mouse pointer

Introduction and user interface to MS-Word 2019: A User Interface Environment | A starter Guide | Uses and Its Features:​​

The mouse pointer is looking like an arrow in a computer system. You can change its from the system settings. The mouse pointer is used to select the contents, objects, position a cursor, open links, files and many more in your computer system. So let’s see how to use the different shapes of the cursor when you move it over the items in a word document. (Introduction and User Interface to MS-Word).

  • Looking like a Vertical line: To position a cursor and type something into the document, table, etc.
  • One-Headed Arrow: Selection, and Open
  • Two-Headed Arrows: Resizing Table and Objects (like Shapes and Pictures)
  • Four-Headed Arrows: Moving the Objects, like Shapes and Pictures
  • Hand Symbol: Opening a file by clicking on the Hyperlink
  • Up and Down arrows: Double-Click in between the two-page dividers to hide or show the spaces.

Document area:

Introduction and user interface to ms word | Page info |Document area of MS Word

The white space area in which you can type and store the data is called document area.

Scrollbar:

Scrollbar in ms word | Introduction and user interface to ms word | Page info

An Introduction ms-word: a user interface environment: A User Interface | Word Environment | A starter Guide | Uses and Its Features:​​

Scrolling is an action of viewing any part of the document by moving up, down, left and right when it is more than 165% in zoom mode.There are two scrollbars you can see in your Word document such as Vertical Scrollbar and Horizontal Scrollbar.

Page Information:

Introduction and user interface to ms word | Page info

Introduction to MS-Word 2019: A User Interface Environment | A starter Guide | Uses and Its Features:​​

Page information appears at the bottom left corner of the status bar. It gives information on which page is present and how many pages are there in the document.

Word Count:

Introduction and user interface to ms word | Word Count

In a word document, on the Taskbar, we can see the total number of words that are counted, called the Word Count. So, here not only you can see the total number of words, but also see the total number of pages, lines, paragraphs and characters with or without spaces by clicking it.

Check Proof Errors:

Check Proof Errors in Introduction and user interface to ms word

It checks and corrects the grammatical and spelling errors in a word and other application suites. Read More>>

Page View Options:

Page View Options in introduction and user interface to ms word

Introduction to MS-Word 2019: A User Interface ​​

 

Page View Options appear at the right but one on the taskbar. These are:

  1. Read Mode: Read Mode is easier to read your content of the document.
  2. Print Layout: In the Print Layout Mode, You can see a document appearance as if it is printed.
  3. Web Layout: In the Web Layout Mode, your document appears looking like in a Webpage.



Zoom Slider:

Zoom Slider in introduction and user interface to ms word

Introduction to MS-Word 2019: A User Interface Environment:

The Zoom Slider appears at the bottom right corner on the status bar. With the help of this, we can zoom in and out the document.

Status bar in User interface of MS-Word

status bar in ms word introduction

Status bar: Where you can see the list of commands (word features) such as Page information, Word count, Check proof errors, Language selection, Page view options, and Zoom slider from the beginning to end on the bottom bar, which appears at the bottom of an application, called Status bar. These are discussed below.

Page Info Page 1 of   1, or 2, or 3, and so on refers to the information of the page i.e., the  total number of pages in the document,  and  which page we are on.

Word Count: Word Count gives a statistical information of the document such as pages, words, paragraphs, lines, and characters with and without spaces.

Check proof errors:   It can be useful to receive the spelling and
grammar errors of the text in the document.

Language Setting: Language option used to set the language in the text of a
document that uses the language regularly. The default language English (US)

 Record Macro: If a content is used extensively, macros can be used to
record the same thing to run it whenever we want, without having to repeat and
type it again.

Page View Mode: Page view mode gives you a preview of the document in different ways. These include read mode, print layout, Web layout. Read mode option is used to read and work and it is the default mode. The print layout will be used to preview how the document looks after printing. The Web Layout mode shows the document content that appears as a website.

Conclusion: An introduction of MS Word and its user interface is very important for those who are going to learn Word. MS-Word can be easily understood by fully reading its introduction, interface and features as described above. Besides, beginners must start with MS Word while going to learn any suite of Office applications such as MS-Excel, MS-Ppt, MS-access etc.

Read Also

Introduction to MS-Word 2019: A User Interface Environment | A starter Guide | Uses and Its Features:

7 thoughts on “Introduction to MS-Word: A User Interface Environment”

  1. I do accept as true with all the ideas you have offered on your post.
    Thank you for the post.

Leave a Reply

Your email address will not be published. Required fields are marked *