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A Complete Graphical User Interface to Microsoft Word- 2023

Introduction to Microsoft Word: Microsoft Word is a powerful word processing application software and is part of the MS Office Suite of Applications. Word is used to sort, share, and store data with different formats such as Real-Time Format (RTF), Unformed, HTML Format, Unformulated Unicode Text, Picture Enhanced Meta File Format,etc.

It is a widely used application software to create general and special-purpose documents, letters, tabloids, legal documents, statements, and many more.

User Interface to Word

In word processing and other related applications, the user interface means that the user and the application in the computer system interact in a certain way with the Ribbon, Tabs, Groups, Commands, etc. and provide limited options for saving and using data or process-related work in the application using input devices and software.

A Graphical User Interface to Word

A graphical user interface of the Microsoft Word environment
A graphical user interface of the Microsoft Word environment

Quick Access Tool Bar:

Quick Access Toolbar in MS-Word
Quick Access Toolbar in MS-Word

A Quick Access Toolbar shows up at the upper left corner of the title bar. By default, it contains a set of three commands: save, undo, and redo. You can add more commands to it or expel it.

Title bar:

Title bar of a docuent
Title position

The title bar appears at the top of an application. It shows you the name of the document and the application currently being used. The document name and the application name appear in the middle of the title bar.

Tabs or Menus:

A list of Ribbon tabs
All tabs in Word

In the user interface of Microsoft Word, tabs and menus are part of the Ribbon. And these appear below the title bar. Each tab contains different groups, and each group contains one or more commands.

Tell me:

Search word functions and commands
Search anything of the Word

Search quickly and use the word features and commands. These are bold, italic, underline, insert table, shapes, hyperlinks, paste options, and so on. Use them in your document however you want.

Sign in:

Sign in to Word
Login to word

It is a free Microsoft account used to access Microsoft services. You can save and get your documents from anywhere by using the service. You can also use this account to sign in to OneDrive, Skype, and the Microsoft Store, and to purchase and activate Microsoft products.

Share:

How to share a document in ms word
Share a document

You can save your work on different platforms by sharing it with others. These platforms are Google Cloud, OneDrive, e-mail, blogs, people, etc.

File Menu:

MS Word File Menu Options and Commands: The File menu controls and accesses the record elements of MS Office products. Officially, a File menu handles the documents by using the commands. The rundown of file menu commands is information, New, Open, Save, Save as, Print, Share, Export, Account, Share, Option, and Close.

Ribbon

Ribbon in MS Word
Tabs of a ribbon in MS Word

The Ribbon is all about the collection of groups, tools, and functions in the MS-Office suite of applications that you can see under each tab.

Groups

Groups of commands
List of Groups

The group is a collection of commands that is also part of the ribbon and appears on all the tabs. The tabs are Home, Insert, Design, Layout, References, Mailings, Review, and View.

For example, the groups on the Home tab include Clipboard, Font, Paragraph, Styles, and Editing.

Commands:

List of Commanmds in Word
List of Commanmds in Word

Commands are the heart of the user interface for Microsoft Word. And each command is part of a group, and each work in a word is accessible by using the commands or other shortcut keys.

Examples of commands are Cut, Copy, Paste, Format Painter, Bold, Italic, etc.

Hidden Control Buttons in MS-Word​
Hidden Control Buttons

Window Control Buttons:

Control Buttons in MS Word
Control Buttons Word

Minimize, Restore, Maximize, and Close buttons are additionallycalled ” Control Buttons.” It shows up in the upper-right corner of Word and other applications in Microsoft Office and other programmes. Window Control Buttons enable you to control an application file in the user interface in Microsoft Word.

Rulers:

Horizontal and vertical rulers
Rulers for scrolling a document

In the user introduction and user interface to Microsoft Word, the ruler appears to be like a measurement scale. vertically at the left end of the document and horizontally at the bottom of the ribbon (top of the word document).

In word processing, we can use the ruler for setting margins, different indentations (Indent), and marking different tabs by using the tab selector. You can see the tab selector at the left end of the ruler.

Tab Stops (or) Tab Selector

Tabs stops or selector in ms word
Tab Stops

In the user interface of MS Word, tab stop is used to align the text in different ways. The tap stops include Left Tab, Center Tab, Right Tab, Decimal Tab, and Bar Tab, along with First Line and Hanging Indents.

Insertion:

Insertion or cursor
Cursor point

Insertion is a blinking vertical line, often called a text cursor. You can enter or paste the data only at the cursor position in the document. Controlling the cursor is dependent on the mouse pointer, arrowkeys, enter, home, end, page up and page down keys, backspace, delete, and space keys, etc.

Mouse Pointer:

Mouse pointer
Mouse Pointer

In the user interface of Microsoft Word, the mouse pointer looks like an arrow in a computer system. You can change it in the system settings.

The mouse pointer is used to select the contents and objects, position a cursor, open links, files, and many more in your computer system.

So let’s see how to use the different shapes of the cursor when you move it over the items in a Word document.

  • Looking like a Vertical line: To position a cursor and type something into the document, table, etc.
  • One-Headed Arrow: Selection, and Open
  • Two-Headed Arrows: Resizing Table and Objects (like Shapes and Pictures)
  • Four-Headed Arrows: Moving the Objects, like Shapes and Pictures
  • Hand Symbol: Opening a file by clicking on the Hyperlink
  • Up and Down arrows: Double-Click in between the two-page dividers to hide or show the spaces.

Document Area in Microsoft Word GUI:

Document area
Document Area Where you can type something

In the interface, the white space area in which you can type, edit, and store the data is called the document area.

Scrollbar:

Scrollbar to scroll a document left right, top, or bottom in ms word
Scrollbar to scroll a document

In the user interface of MS Word, scrolling is the action of viewing any part of the document by moving up, down, left, and right. You can scroll a document when it is more than 165% zoomed.

There are two scrollbars you can see in your Word documents a Vertical Scrollbar and Horizontal Scrollbar.

Status bar:

status bar in ms word
Status bar

On the bottom bar, you can see a list of commands (word features) such as page information, word count, check for proofreading errors, language selection, page view options, and the zoom slider from the beginning to the end. A status bar appears at the bottom of an application.

Page Information:

 Page info
Page Information

In the introduction and user interface to Microsoft Word, page information appears at the bottom left corner of the status bar. It gives information on which page is present and how many pages there are in the document.

Word Count – A Feature of MS Word:

Word Count in MS Word
Word Count

In the user interface for Microsoft Word, we can see the total number of words that are counted on the taskbar, called the “Word Count.”

So, here, not only can you see the total number of words, but also the total number of pages, lines, paragraphs, and characters with or without spaces by clicking it.

Check Proof Errors:

Check Proof Errors in MS Word
Check Proof Error

It checks and corrects the grammatical and spelling errors in a word and other suites of applications. 

Page View Options

Page View Options
Page View Options

Page View: Page options appear at the right but one on the taskbar as in the screenshot above. These are explained below.

Read Mode: Read Mode is easier to read the content of the document.

Print Layout: In the Print Layout Mode, You can see a document’s appearing as if it is printed.

Web Layout: In the Web Layout Mode, your document appears to look like a Webpage.

Zoom Slider

Zoom Slider to view all
Zoom Slider

The Zoom Slider appears at the bottom right corner of the status bar. With the help of this, we can zoom in and out of the document.

Conclusion:

An introduction to Microsoft Word and a user interface for Microsoft Word are very important for those who are going to learn Word.

MS Word can be easily understood by fully reading its introduction, interface, and features, as described above. Besides this, beginners must start with MS Word while going to learn any suite of Office applications such as MS-Excel, MS-Ppt, MS-access etc.

What is Microsoft Office?

Microsoft Office suite includes Word, Excel, PowerPoint, Access, Publisher, OneNote and Outlook, and it is supported by Windows, Macintosh, Linux computers, and Android mobiles.

What is a User Interface in Microsoft Word?

The graphical interface means that the user and the application in the computer system interact in a certain way, providing limited options for recording data or process-related work in the application using input devices and software.

What are the Microsoft Office Suits?

Microsoft Office Suite includes Word, Excel, PowerPoint, Access, Publisher, OneNote and Outlook, and it is supported by Windows, Macintosh and Linux computers. 

What are the Tabs of Microsoft Word Applications?

Tabs of Microsoft Word are Home, Insert, Design, Layout, References, Mailings, Review, and View.

What is Document Area in Microsoft Word?

The white space area in which you can type, edit, and store the data is called the document area.

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