Introduction and User Interface to Microsoft Word- 22’s Gift

Introduction to MS-Word – User Interface to Microsoft Word

Microsoft Word is a powerful word processing application software and is part of the MS Office Suite of Applications. Word is used to sort, share, and store data with different formatting such as Real-Time Format (RTF), Unformed, Html Format, Unformulated Unicode Text, Picture Enhanced Meta File Format etc.

It is a widely used application software to create general and special purpose documents, letters, Tabloids, legal documents, statements and many more.

User Interface to Microsoft Word

Introduction and user interface to ms-word 2019
A User Interface to Microsoft Word 2019 Environment | A starter Guide | Uses and Its Features

Getting Started With A User Interface to Word

In word processing and other related applications, the user interface means that the user and the application in the computer system interact in a certain way. And providing limited options for recording data or process-related work in the application using input devices and software. Carefully read the following user interface tools and commands in Microsoft Word.

Quick Access Tool Bar:

Quick Access Toolbar in MS-Word
Quick Access Toolbar in MS-Word

In the user interface to MS Word, the Quick Access Toolbar shows up at the upper left corner on the title bar. By default, it contains a set of 3 commands such as Save, Undo, and Redo. You can add more commands to it or can expel it. 

Title bar:

title bar in introduction to ms word
Title bar in Microsoft Word

The title bar appears at the top of an application. It shows you the name of the document and the application currently being used. The document name and the application name appear in the middle of the title bar.

Tabs or Menus:

Tabs or Menus - Introduction to Microsoft Word | User Interface to Microsoft Word​
Tabs or Menus

In the user interface to Microsoft Word, Tabs/ Menus are part of the Ribbon.  And these appear below the title bar, Each tab contains different groups, and each group forms with one or more commands.

Tell me:

Tell me what you want to do in Introduction to microsoft word
“Tell me what you want to do” option in Microsoft Word

Quickly Search and use the word features and commands. These are bold, italic, underline, insert table, shapes, hyperlink, paste options, and so on in your document whatever you want.

Sign in:

Sign in in introduction to microsoft office word
Sign in – Introduction to MS Word – User Interface of MS Word

It is a Microsoft free account, used to access Microsoft services. You can save and get your documents from anywhere by using the service. You can also use this account to sign in to OneDriveSkypeMicrosoft store, and Purchase and Activate Microsoft products.

Share – User Interface to MS Word:

How to share a document in ms word
Share – Introduction to Microsoft Word | Uses and Features of MS-Word​

You can save your work on different platforms by sharing with caring. These Platforms are Google CloudOneDriveE-mailBlogs, and people, etc.

File Menu:

 File Menu Options/Commands in MS-Word: The File menu controls and gets to the record elements of the MS Office Products. Officially, a File menu handles the documents by using the commands. The rundown of file menu commands is information, New, Open, Save, Save as, Print, Share, Export, Account, Share, option, and Close. 

Ribbon – User Interface to Microsoft Word:

Ribbon in MS Word
“Share” option – Uses and features of MS-Word​

In the introduction and user interface to MS Word, the Ribbon is all about the collection of groups, tools and functions in the MS- Office suite of applications that you can see under each tab. 

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Groups – User Interface to Word:

Introduction and user interface to ms word | Page info | Horizontal and Vertical Rulers in MS Word| Commands in microsoft word | Groups in ms word
Groups on the tabs

The group is a collection of commands also, part of the ribbon and appear on all the tabs. The tabs are Home, Insert, Design, Layout, References, Mailings, Review, and View. For example, the groups of the Home tab include Clipboard, Font, Paragraph, Styles, and Editing.

Commands:

Introduction and user interface to ms word | Page info | Horizontal and Vertical Rulers in MS Word| Commands in microsoft word
“Commands” in the groups on the Tabs

Command are the heart of the user interface to Microsoft Word. And each command is the part of a group, each work in a word is accessible by using the commands or other shortcut keys. Examples of Commands are Cut, Copy, Paste, Format Painter, Bold, Italic, etc.

Hidden (Concealed) Control Buttons:

Hidden Control Buttons in MS-Word​
Hidden Control Buttons

Hidden Control Buttons: The Hidden Control Buttons are logical, which seems dependent on the Left or Right-click on the Title bar. There is a slight contrast between the Hidden Control Buttons and the Control Buttons. By and large, the control buttons incorporate Minimize, Restore Down/Maximize and Close, showing up at the upper right corner of the MS Office Suite of Applications (Right to the Ribbon Display Options).

Be that as it may, the Hidden Control Buttons dialogue box shows up at the upper left corner of MS Office Suite of Applications just when you click on this clear region or, right-click on the title bar as appeared in the image given beneath. The Hidden Control Buttons incorporate Restore Down, Move, Size, Minimize, Maximize and Close. >>

Control Buttons:

Control Buttons in MS Word
Control Buttons – Introduction and User Interface to MS Word

Ribbon Display Options, Minimize, Restore, Maximize and Close buttons are additionally called Control Buttons. It shows up in the upper right corner of the (MS Office Suite of Applications) Word. Control Buttons enables you to control the ribbon and application file in the user interface to Microsoft Word.

Rulers:

Introduction and user interface to ms word | Page info | Horizontal and Vertical Rulers in MS Word
Rulers – Introduction and User Interface to Microsoft Word​

In the user introduction and user interface to Microsoft Word, the Ruler appears to like a measurement scale. Vertically at the left end of the document and horizontally at the bottom of the ribbon (top of the word document). In word processing, we can use the ruler for setting margins, different indentations (Indent) and marking different tabs by using the tab selector. You can see the tab selector at the left end of the ruler.

Tab Stops (or) Tab Selector – User Interface to Microsoft Word:

Tabs stops or selector in ms word
Tab Stops – Introduction to Microsoft Word​ – User Interface to Microsoft Word

In the user interface to MS Word, tab stop is used to align the text in different ways. The tap stops include Left Tab, Center Tab, Right Tab, Decimal Tab, Bar Tab, along with First Line and Hanging Indents.

Insertion:

Insertion or cursor
Insertion

Insertion is a blinking vertical line often called a Text cursor. You can enter or paste the data only at the cursor position in the document. Controlling the cursor is depending on the Mouse Pointer, Arrow Keys, Enter, Home and End keys, Page up and Page down keys, Backspace, Delete, and Space keys, etc. 

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Mouse Pointer:

Mouse pointer
Mouse Pointer – Introduction to MS-Word | User Interface to Word​

In the user interface to Microsoft Word, the mouse pointer is looking like an arrow in a computer system. You can change it’s from the system settings. The mouse pointer is used to select the contents, objects, position a cursor, open links, files and many more in your computer system. So let’s see how to use the different shapes of the cursor when you move it over the items in a word document. (Introduction and User Interface to MS-Word).

  • Looking like a Vertical line: To position a cursor and type something into the document, table, etc.
  • One-Headed Arrow: Selection, and Open
  • Two-Headed Arrows: Resizing Table and Objects (like Shapes and Pictures)
  • Four-Headed Arrows: Moving the Objects, like Shapes and Pictures
  • Hand Symbol: Opening a file by clicking on the Hyperlink
  • Up and Down arrows: Double-Click in between the two-page dividers to hide or show the spaces.

Document Area – Microsoft Word UI:

Introduction and user interface to ms word | Page info |Document area of MS Word
Document Area

 In the user interface to Microsoft Word, the white space area in which you can type, edit, and store the data is called the document area.

Scrollbar:

Scrollbar in ms word | Introduction and user interface to ms word | Page info
Scrollbar to scroll a document

In the user interface to MS Word, scrolling is an action of viewing any part of the document by moving up, down, left and right. You can scroll a document when it is more than 165% in zoom mode. There are two scrollbars you can see in your Word documents such as Vertical Scrollbar and Horizontal Scrollbar.

Status bar – Introduction and User Interface to Word:

status bar in ms word introduction
Status bar of the document

Where you can see the list of commands (word features), such as Page information, Word count, Check proof errors, Language selection, Page view options, and Zoom slider from the beginning to end on the bottom bar. A status bar appears at the bottom of an application. These are discussed below.

Page Information:

Introduction and user interface to ms word | Page info
Page Information – Introduction to Microsoft Word | User Interface to MS-Word​

In the introduction and user interface to Microsoft Word, page information appears at the bottom left corner of the status bar. It gives information on which page is present and how many pages are there in the document.

Word Count – Features of MS-Word:

Introduction and user interface to ms word | Word Count
“Word Count” option

In the user interface to Microsoft Word, we can see the total number of words that are counted on the taskbar, called the Word Count. So, here not only you can see the total number of words, but also see the total number of pages, lines, paragraphs and characters with or without spaces by clicking it.

Check Proof Errors:

Check Proof Errors in MS Word
Check Proof Error – Introduction to MS-Word | User Interface to Microsoft Word​

It checks and corrects the grammatical and spelling errors in a word and other suites of applications. 

Page View Options – Introduction and User Interface to Word:

Page View Options in introduction and user interface to ms word
Page View Options

Page View: Page options appear at the right but one on the taskbar as in the screenshot above. These are explained below.

  • Read Mode: Read Mode is easier to read your content of the document.
  • Print Layout: In the Print Layout Mode, You can see a document appearance as if it is printed.
  • Web Layout: In the Web Layout Mode, your document appears looking like a Webpage.
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Zoom Slider – User Interface to Word:

Zoom Slider in introduction and user interface to ms word
Zoom Slider – In a user Interface Environment​

The Zoom Slider appears at the bottom right corner of the status bar. With the help of this, we can zoom in and out of the document.

Conclusion:

An introduction of Microsoft Word and a user interface to Microsoft Word is very important for those who are going to learn Word. MS-Word can be easily understood by fully reading its introduction, interface and features as described above. Besides this, beginners must start with MS Word while going to learn any suite of Office applications such as MS-Excel, MS-Ppt, MS-access etc.

FAQ:

What is Microsoft Office?

Microsoft Office is the most common and widely used application software. The suite of Applications by Microsoft corporation was first released in 1990. Microsoft Office suite includes Word, Excel, PowerPoint, Access, Publisher, OneNote and Outlook, and it is supported by Windows, Macintosh, Linux computers, and Android mobiles.

Introduction to MS Word

Microsoft Word is a powerful word processing application software and is part of the MS Office Suite of Applications. Word is used to sort, share, and store data with different formatting such as Real-Time Format (RTF), Unformed, Html Format, Unformulated Unicode Text, Picture Enhanced Meta File Format etc. It is a widely used application software to create general and special purpose documents, letters, Tabloids, legal documents, statements and many more.

What is a User Interface in Microsoft Word?

In word processing and other related applications, the user interface means that the user and the application in the computer system interact in a certain way, providing limited options for recording data or process-related work in the application using input devices and software. Carefully read the following user interface tools and commands in Microsoft Word.

What are the Microsoft Office Suits?

Microsoft Office is the most common and widely used software. The suite of Applications by Microsoft Corporation was first released in 1990. Microsoft Office Suite includes Word, Excel, PowerPoint, Access, Publisher, OneNote and Outlook, and it is supported by Windows, Macintosh and Linux computers. 

What are the Tabs of Microsoft Word Application?

Tabs of Microsoft Word are Home, Insert, Design, Layout, References, Mailings, Review, and View.

What is Document Area in Microsoft Word?

The white space area in which you can type, edit, and store the data is called the document area.

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