Introduction to MS Word
Microsoft Word is a powerful word processing application software, and is the part of the MS-Office Suite of Applications. Word is used to sort, share, and store data with different formatting such as Real-Time Format (RTF), Unformed, Html Format, Unformulated Unicode Text, Picture Enhanced Meta File Format etc. It is a widely used application software to create a general and special purpose documents, letters, Tabloids, legal documents, statements and many more.
Getting Started With A User Interface To MS Word
In word processing and other related applications, the user interface means that the user and the application in the computer system interact in a certain way, providing limited options for recording data or process-related work in the application using input devices and software. Carefully read the following user interface tools and commands in Microsoft Word.
Quick Access Tool Bar:
The Quick Access Toolbar shows up at the upper left corner on the title bar. By default, it contains a set of 3 commands such as Save, Undo, and Redo. You can add more commands to the it or can expel from it. Read More>>
Title bar:
Title bar appears at the top of an application. It shows you the name of the document and the application currently being used. The document name and the application name appear in middle of the title bar.
Tabs or Menus:
Tabs/ Menus are the part of the Ribbon. And these appear below the title bar, Each tab contains different groups, and each group forms with one or more commands.
Tell me:
Quickly Search and use the word features and commands such as bold, italic, underline, insert table, shapes, hyperlink, paste options, and so on in your document whatever you want.
Sign in:
It is a Microsoft free account, used to access Microsoft services. You can save and get your documents from anywhere by using the service. You can also use this account to sign in to OneDrive, Skype, Microsoft store, and Purchase and Activate Microsoft products.
Share
You can save your work on different platforms by sharing with caring. These Platforms are Google Cloud, OneDrive, E-mail, Blogs, and people, etc.
File Menu:
File Menu Options/Commands in MS-Word: The File menu controls and gets to the record elements of the MS-Office Products. Officially, a File menu handles the documents by using the commands. The rundown of file menu commands is information, New, Open, Save, Save as, Print, Share, Export, Account, Share, option, and Close. Read More>>
Ribbon:
The Ribbon is all about the collection of groups, tools and functions in the MS- Office suite of applications that you can see under each tab.
Groups:
The group is a collection of commands also, part of the ribbon and appear on all the tabs such tabs are as Home, Insert, Design, Layout, References, Mailings, Review, and View. For example, the groups of Home tab include Clipboard, Font, Paragraph, Styles, and Editing.
Commands:
Each command is the part of a group, each work in a word is accessible by using the commands or other shortcut keys. Example for Commands are Cut, Copy, Paste, Format Painter, Bold, Italic, etc.
Hidden (Concealed) Control Buttons:
Hidden (Concealed) Control Buttons in MS-Word: The Hidden Control Buttons are logical, that seems dependent on the Left or Right click on the Title bar. There is a slight contrast between the Hidden Control Buttons and the Control Buttons. By and large, the control buttons incorporate Minimize, Restore Down/Maximize and Close, show up at the upper right corner of the MS Office Suite of Applications (Right to the Ribbon Display Options). Be that as it may, the Hidden Control Buttons dialogue box shows up at the upper left corner of MS-Office Suite of Applications just when you click on this clear region or, right click on the title bar as appeared in the image given beneath. The Hidden Control Buttons incorporate Restore Down, Move, Size, Minimize, Maximize and Close. Read More>>
Control Buttons:
Ribbon Display Options, Minimize, Restore, Maximize and Close buttons are additionally called Control Buttons, show up at the upper right corner of the (MS Office Suite of Applications) Word. Control Buttons enables you to control the ribbon and application the file.
Click here to Read More about Ribbon Display Options >>
Click here to Read More about Minimize, Restore, Maximize and Close>>.
Rulers:
The Ruler appears looking like a measurement scale. Vertically at the left end of the document and horizontally at the bottom of the ribbon (top of the word document). In word processing, we can use the ruler for setting margins, different indentations (Indent) and marking different tabs by using the tab selector, which you can see at the left end of the ruler.
Tab Stops/Selector:
In word processing, Tab stop is used to align the text in different ways. The tap stops include Left Tab, Center Tab, Right Tab, Decimal Tab, Bar Tab, along with First Line and Hanging Indents. Read More>>
Cursor/Insertion:
Insertion is a blinking vertical line often called as a cursor. You can enter or paste the data only at the cursor position in the document. Controlling the cursor is depending on the Mouse Pointer, Arrow Keys, Enter, Home and End keys, Page up and Page down keys, Backspace, Delete, and Space keys, etc. Click here to read the Keyboard Navigation Keys>>
Mouse Pointer:
The mouse pointer is looking like an arrow in a computer system. You can change its from the system settings. The mouse pointer is used to select the contents, objects, position a cursor, open links, files and many more in your computer system. So let’s see how to use the different shapes of the cursor when you move it over the items in a word document. (Introduction and User Interface to MS-Word).
- Looking like a Vertical line: To position a cursor and type something into the document, table, etc.
- One-Headed Arrow: Selection, and Open
- Two-Headed Arrows: Resizing Table and Objects (like Shapes and Pictures)
- Four-Headed Arrows: Moving the Objects, like Shapes and Pictures
- Hand Symbol: Opening a file by clicking on the Hyperlink
- Up and Down arrows: Double-Click in between the two-page dividers to hide or show the spaces.
Document Area - Microsoft Word UI:
The white space area in which you can type, edit, and store the data is called document area.
Scrollbar - MS Word User Interface:
Scrolling is an action of viewing any part of the document by moving up, down, left and right when it is more than 165% in zoom mode.There are two scrollbars you can see in your Word document such as Vertical Scrollbar and Horizontal Scrollbar.
Page Information:
Page information appears at the bottom left corner of the status bar. It gives information on which page is present and how many pages are there in the document.
Word Count in the Features of MS-Word:
In a word document, on the Taskbar, we can see the total number of words that are counted, called the Word Count. So, here not only you can see the total number of words, but also see the total number of pages, lines, paragraphs and characters with or without spaces by clicking it.
Check Proof Errors - MS Word Interface:
It checks and corrects the grammatical and spelling errors in a word and other application suites. Read More>>
Page View Options:
- Page View Options appear at the right but one on the taskbar.
- Read Mode: Read Mode is easier to read your content of the document.
- Print Layout: In the Print Layout Mode, You can see a document appearance as if it is printed.
- Web Layout: In the Web Layout Mode, your document appears looking like in a Webpage.
Zoom Slider:
The Zoom Slider appears at the bottom right corner on the status bar. With the help of this, we can zoom in and out the document.
Status bar - Microsoft Word 2019 Interface:
Status bar: Where you can see the list of commands (word features) such as Page information, Word count, Check proof errors, Language selection, Page view options, and Zoom slider from the beginning to end on the bottom bar, which appears at the bottom of an application, called Status bar. These are discussed below.
Page Info: Page 1 of 1, or 2, or 3, and so on refers to the information of the page i.e., the total number of pages in the document, and which page we are on.
Word Count: Word Count gives a statistical information of the document such as pages, words, paragraphs, lines, and characters with and without spaces.
grammar errors of the text in the document.
Record Macro: If a content is used extensively, macros can be used to
record the same thing to run it whenever we want, without having to repeat and
type it again.
Page View Mode: Page view mode gives you a preview of the document in different ways. These include read mode, print layout, Web layout. Read mode option is used to read and work and it is the default mode. The print layout will be used to preview how the document looks after printing. The Web Layout mode shows the document content that appears as a website.
The End of the Introduction and User Interface to MS-Word
Conclusion: An introduction of MS Word and its user interface is very important for those who are going to learn Word. MS-Word can be easily understood by fully reading its introduction, interface and features as described above. Besides this, beginners must start with MS Word while going to learn any suite of Office applications such as MS-Excel, MS-Ppt, MS-access etc.
Related Posts:
FAQ
Most frequent questions and answers
What is Microsoft Word?
Microsoft Word is a powerful word processing application software, and is the part of the MS-Office Suite of Applications. Word is used to sort, share, and store data with different formatting such as Real-Time Format (RTF), Unformed, Html Format, Unformulated Unicode Text, Picture Enhanced Meta File Format etc. It is a widely used application software to create general and special purpose documents, letters, Tabloids, legal documents, statements and many more.
What is a User Interface in Microsoft Word?
In word processing and other related applications, the user interface means that the user and the application in the computer system interact in a certain way, providing limited options for recording data or process-related work in the application using input devices and software. Carefully read the following user interface tools and commands in Microsoft Word.
What are the Microsoft Office Suits?
Microsoft Office is the most commonly and widely used software. The suite of Applications by Microsoft Corporation first released in 1990.Microsoft Office Suite includes Word, Excel, PowerPoint, Access, Publisher, OneNote and Outlook, and it is supported by Windows, Macintosh and Linux computers.
What are the Tabs of Microsoft Word Application?
Tabs of Microsoft Word are Home, Insert, Design, Layout, References, Mailings, Review, and View.
What is Document Area in Microsoft Word?
The white space area in which you can type, edit, and store the data is called document area.
What are the Microsoft Office Suits?
The MS suite of programs includes Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Microsoft Access, Microsoft OneNote, etc.
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