Clipboard Task Pane with Advanced Options in MS-Word 2021

Introduction to Clipboard Task pane:

We use copy or cut commands to paste the contents of any Word document from one place to another or into another application vice versa on the same system. But after cutting or copying through these commands, if you copy or cut another piece of content, the old content will be replaced with the new content. Alternatively, if the contents of a Word document are cut or copied any number of times, that content will be stored in the clipboard all the time. The clipboard can be used to paste any of the previously stored content into the Word document or any other office application in the order of our choice.

Similarly, it is very helpful to customize some commands through the Clipboard Advanced Options and use them as we like. So if you read this article in its entirety you will understand clearly.

Opening Clipboard task pane
Clipboard in MS Word

Collecting Items using the Clipboard:

Putting content on the clipboard
Putting content on the clipboard
  • Enter some text you want
  • Go to the Home Tab
  • Then click on the Clipboard Task Pane Arrow
  • Now select the text you want
  • Then click on the Cut or Copy (When you Cut or Copy the selected text, it goes to the Clipboard)
  • And then click on any Item to Paste under “Click an item to Paste” to get into the document.

Delete or Paste a single item by using the Clipboard in MS-Word:

  1. Directly click on an item to paste. or,
  2. Move the mouse pointer over an item to show an arrow
  3. When you click on the arrow, automatically it shows you “Paste” and “Delete” options as given in the picture
  4. Click on the “Paste” to put an item in the document or,
  5. Click on the “Delete” to delete an item
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Note: The Items of the Clipboard can’t be taken back if deleted.

Paste or Delete an Item
Paste or Delete an Item

Steps to follow in using Paste All of the Clipboard Contents in MS-Word:

The Command “Paste all” is used to Paste all the items (contents) of the clipboard.

After the steps done in figure 1, the next step is:

  1. When you click on the “Paste All”, all items of the clipboard will be pasted into the document.
Paste all text from clipboard
Paste all text from the clipboard

Steps to follow in using the Clear All of the Clipboard Contents in MS-Word:

The Command Clear all is used to clear all the items (contents) of the clipboard.

After the steps done in figure 1, the next step is:

  1. When you click on the “Clear All“, the all items of the clipboard will be cleared.
Clear all text from clipboard
Clear all text from the clipboard

Working with Clipboard Task Pane With Advanced Options

The Clipboard Task Pane Advanced Options Settings make it easier in collecting the items from the document as you wish. Under the Office Clipboard Task Pane Options, We have

1. Show Office Clipboard Automatically,

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2. Show Office Clipboard When Ctrl + C Pressed Twice,

3. Collect Without Showing Office Clipboard,

4. Show Office Clipboard Icon on Taskbar, and Show Status Near Taskbar When Copying.

Launching Clipboard Task Pane Advanced Options

Opening Office Clipboard Task Pane
Clipboard Task Pane Advanced Options

To open the Office Clipboard Task Pane, Do the Following;

  1. On the Home tab, in the Clipboard group, click on the Office Clipboard Arrow (Dialogue Launcher), which is at the bottom right corner of the Clipboard Group as shown in the picture below.
  2. Now the Clipboard Task pane dialogue box will open
  3. Afterwards, click on the “Options” which appears at the bottom left corner of Clipboard.

Show Clipboard Task Pane Automatically:

This is a default option of Office Clipboard. This option enables you to open the Office Clipboard for seeing, clearing, and pasting the contents that you have cut or copied before. At the same time, when you uncheck this, the “Show Office Clipboard When Ctrl + C Pressed Twice” is enabled and vice versa.

Collect Without Showing Clipboard Task Pane:

The clipboard collects all the items as many times as you can cut or copy the contents if the “Collect Without Showing Office Clipboard” is in selection. So, that means no need to open the Office Clipboard Task Pane to collect all the items. But, if you wish to paste all the items, must open the Office Clipboard Task Pane.

Show Office Clipboard Icon on Taskbar:

If this option is in the selection, you can see the Office Clipboard Icon on the right of the taskbar, which is at the bottom of the desktop. This icon helps you open the Office Clipboard Task Pane when it is clicked

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Show Status Near Taskbar When Copying:

If this option is in the selection, you can see the status of the cut or copy of contents on the right of the taskbar, which is at the bottom of the desktop.

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FAQ:

What is the Clipboard?

We use copy or cut commands to paste the contents of any Word document from one place to another or into another application vice versa on the same system. But after cutting or copying through these commands, if you copy or cut another piece of content, the old content will be replaced with the new content. Alternatively, if the contents of a Word document are cut or copied any number of times, that content will be stored in the clipboard all the time. The clipboard can be used to paste any of the previously stored content into the Word document or any other office application in the order of our choice.