Clipboard Task Pane with Advanced Options in MS-Word

Introduction to Clipboard Task pane:

We use copy or cut commands to paste the contents of any Word document from one place to another or into another application or on the same system.

But after cutting or copying the contents, the previous copied or cut content in the clipboard will be replaced with the new one.

Alternatively, you can store all the contents of the document by cutting or copying in any number of times using the clipboard’s advanced options and pasting the contents you have stored in the clipboard in any order you like.

Similarly, it is very helpful to customize some commands through the Clipboard Advanced Options and use them as we like. So if you read this article in its entirety you will all these understand clearly.

Opening Clipboard task pane
Clipboard in MS Word

Collecting Items using the Clipboard:

Putting content on the clipboard
Putting content on the clipboard
  • Enter some text you want
  • Go to the Home Tab
  • Then click on the Clipboard Task Pane Arrow
  • Now select the text you want
  • Then click on the Cut or Copy (When you Cut or Copy the selected text, it goes to the Clipboard)
  • And then click on any Item to Paste under “Click an item to Paste” to get into the document.

Delete or Paste a single item by using the Clipboard in MS Word:

  1. Directly click on an item to paste. or,
  2. Move the mouse pointer over an item to show an arrow
  3. When you click on the arrow, automatically it shows you the “Paste” and “Delete” options as given in the picture
  4. Click on “Paste” to put an item in the document or,
  5. Click on “Delete” to delete an item

Note: The Items of the Clipboard can’t be taken back if deleted.

Paste or Delete an Item
Paste or Delete an Item

Steps to follow in using Paste All of the Clipboard Contents in MS Word:

The Command “Paste all” is used to Paste all the items (contents) of the clipboard.

After the steps done in figure 1, the next step is:

  1. When you click on “Paste All”, all items of the clipboard will be pasted into the document.
Paste all text from clipboard
Paste all text from the clipboard

Steps to follow in using the Clear All of the Clipboard Contents in MS Word:

The Command Clear all is used to clear all the items (contents) of the clipboard.

After the steps done in figure 1, the next step is:

  1. When you click on “Clear All”, all items on the clipboard will be cleared.
Clear all text from clipboard
Clear all text from the clipboard

Working with Clipboard Task Pane With Advanced Options

The Clipboard Task Pane Advanced Options Settings make it easier in collecting the items from the document as you wish. Under the Office Clipboard Task Pane Options, We have

1. Show Office Clipboard Automatically,

2. Show Office Clipboard When Ctrl + C is Pressed Twice,

3. Collect Without Showing Office Clipboard,

4. Show Office Clipboard Icon on Taskbar, and Show Status Near Taskbar When Copying.

Launching Clipboard Task Pane Advanced Options

Opening Office Clipboard Task Pane
Clipboard Task Pane Advanced Options

To open the Office Clipboard Task Pane, Do the Following;

  1. On the Home tab, in the Clipboard group, click on the Office Clipboard Arrow (Dialogue Launcher), which is at the bottom right corner of the Clipboard Group as shown in the picture below.
  2. Now the Clipboard Task pane dialogue box will open
  3. Afterwards, click on “Options” which appears at the bottom left corner of Clipboard.

Show Clipboard Task Pane Automatically:

This is a default option of Office Clipboard. This option enables you to open the Office Clipboard for seeing, clearing, and pasting the contents that you have cut or copied before. At the same time, when you uncheck this, the “Show Office Clipboard When Ctrl + C Pressed Twice” is enabled and vice versa.

Collect Without Showing Clipboard Task Pane:

The clipboard collects all the items as many times as you can cut or copy the contents if the “Collect Without Showing Office Clipboard” is in the selection. So, that means no need to open the Office Clipboard Task Pane to collect all the items. But, if you wish to paste all the items, must open the Office Clipboard Task Pane.

Show Office Clipboard Icon on Taskbar:

If this option is in the selection, you can see the Office Clipboard Icon on the right of the taskbar, which is at the bottom of the desktop. This icon helps you open the Office Clipboard Task Pane when it is clicked

Show Status Near Taskbar When Copying:

If this option is in the selection, you can see the status of the cut or copy of contents on the right of the taskbar, which is at the bottom of the desktop.

What is the Clipboard?

We use cut or copy commands to paste the contents of any document from one place to another or into another application and vice versa on the same system.

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