How to Show or Hide Ink in Excel, Word, and Ppt

By default, you can’t use the show or hide ink option in Excel, Word, and Ppt. To use the ink annotation you need to add the draw tab to the ribbon, or you can use it directly if your computer has a touch screen.

Ink Annotation in MS Word, Excel and PowerPoint is used to highlight the content or draw something you like. To do so in Excel, Word, and Ppt follow the steps below.

Show or Hide ink in Excel, Word, and Ppt

To draw, show, hide, or delete ink in excel, Word, and PowerPoint, do the following:

Navigate to the “File” options in MS Word, Excel, or PowerPoint.

Navigate to file options
Navigate to file options

Click “Options” which appears at the bottom of the list as in the picture below (It is to open a dialogue) box.

List of Options
List of Options

On the (excel, word, or Ppt options) dialogue box, select the custom ribbon on the left side options, then tick the draw option under main tabs, and then click OK to add a Draw tab.

Adding Draw tab to Ribbon
Adding Draw tab to Ribbon for show or hide ink in word

On the Draw tab, select one of the Pens, and then draw what you want as in the picture below.

Draw inks
Draw inks to show or hide ink in excel

Now switch to the “Review” tab and click “Hide Ink” to hide all the ink annotations that you have drawn. (Or click on the drop-down arrow of the Hide Ink and click its option).

If this icon is highlighted with grey in colour, it means that all the inks you have drawn are hidden.

Show or Hide Ink in Excel Word and Ppt
Show or Hide Ink in Excel, Word, and Ppt

To show all the drawings, again click hide ink show all. If this icon is not highlighted with grey in colour, it means that all the inks you have drawn are shown.

Show Ink in Excel, Word, and Ppt
Show Ink in Excel, Word, and Ppt

To delete all ink on the worksheet, “Delete All Ink on Worksheet”

To delete all ink on the work Book, “Delete All Ink on Work Book”.

Delete all ink on sheet or workbook
Delete all ink on the sheet or workbook

What are the Benefits of Using Ink Annotations in MS Office?

For example, you might want to show or hide ink to highlight formulas and other text in an ACL workbook. You can also use this feature to highlight important parts of a Word or presentation.

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