To do document work faster you need to use shortcut keys of MS Word that are used frequently. These reduce the mouse work and make documents work pretty fast in less time. The Most Important and Frequently used shortcuts of MS Word are explained in this article.
Table of Contents
Most Important Shortcut Keys of MS Word
| Shortcut Keys of MS Word | Description |
|---|---|
| Ctrl+B | Make the selected text Bold |
| Ctrl+I | Italicize the selected text |
| Ctrl+U | Underline the selected text |
| Ctrl+S | Saves the document work |
| Ctrl+X | Cut the selected text and put it on the clipboard |
| Ctrl+C | Copy the selected text (Copied text goes to the Clipboard) |
| Ctrl+V | Paste the Items(contents) of the clipboard (after cutting or copying) |
| Ctrl+Z | Undo reverses the last action you performed |
| Ctrl+Y | Redo the action you performed |
| Ctrl+Shift+> | Increase the selected font size by 2 points |
| Ctrl+Shift+< | Decrease the selected font size by 2 points |
| Ctrl+] | Increase the selected font size by 1 point |
| Ctrl+[ | Decrease the selected font size by 1 point |
| Ctrl+L | Aligns a word, line, Paragraph, or Whole content to the Left in the document |
| Ctrl+E | Aligns a word, line, Paragraph, or Whole content to the Centre of a document |
| Ctrl+R | Aligns a Word, Line, Paragraph, or Whole content to the Left in the document |
| Ctrl + j | To justify the paragraph/s for a clean look by giving extra space between words |
| Ctrl + Mouse Scroll | Zoom in and out a Document |
| Shift + F3 | Change the selected text to the Upper, Lower, and Sentence case |
| Ctrl+W | Close the currently open document |
| Shift+Alt+↓ | Move the selected paragraph down |
| Shift+Alt+↑ | Move the selected paragraph up |
| Ctrl+A | Selects all the contents in a document |
| Shift+← | Select one by one character to the left side of the cursor |
| Shift+→ | Select one by one character to the Right side of the cursor |
| Shift+↓ | Select one by one line to the down |
| Shift+↑ | Select one by one line to the up |
| Ctrl+shift+→ | Select one by one word to the right of the cursor |
| Ctrl+shift+← | Select one by one word to the left of the cursor |
| Ctrl+shift+↑ | Select one by one paragraph to the up |
| Ctrl+shift+↓ | Select one by one paragraph to the down |
| Ctrl+Space bar | Clears all the Formatting from the selection (Resets highlighted text to the default font) |
| Delete | Deletes one character from the beginning of the line/paragraph |
| Ctrl+Delete | Deletes one word from the beginning of the line/paragraph |
| Backspace | Deletes one Character from the ending of the line/paragraph |
| Ctrl + Backspace | Deletes one Word from the ending of the line/paragraph |
| Enter | Breaks one Paragraph into two Paragraphs from the cursor position |
| Ctrl + Enter | Breaks one Page into two pages (Also, used to add more pages or move the text to the next page from the cursor position) |
| Shift + Enter | Breaks one line into two lines from the cursor position |
| Ctrl + Shift + Enter | Breaks one Column content to the next column from the cursor position |
| Alt + Ctrl + R | To insert the Registration Symbol |
| Alt + Ctrl + C | To insert the Copyright Symbol |
| Alt + Ctrl + T | To insert the Trademark Symbol |
| F1 | Get all about MS Office or you can visit office.com |
| F2 | To move the selected text, First, you need to select the text and press F2, then position your Cursor wherever you want and then press the Enter key. |
| F3 | To copy the selected text or graphics in a word document. |
| F4 | Repeats the last action you have done before |
| F5 | Go to the Page, Line, Footnote, Endnote, Section, etc. |
| F6 | Go to the Next Page or Frame |
| F7 | Checks the Spelling and Grammar errors (no proof error) in your word document |
| F8 | Extends the text selection in a word document |
| F9 | Update the selected (e.g: date and time)Fields |
| F10 | It Shows the Keys Tips on the Ribbon Tabs |
| F11 | Got to the next Field |
| F12 | The command “Save As” is used to save the same document wherever you want with the same/different name. |
Why do we use keyboard shortcuts in Word?
To do document work faster you need to use shortcut keys that are used frequently. shortcut keys reduce the mouse work and make documents work pretty fast in less time.
