Shortcut Keys of MS Word: To do document work faster you need to use shortcut keys that are used frequently. shortcut keys reduce the mouse work and make documents work pretty fast in less time. The Most Important and Frequent used shortcuts of MS Word are discussed below.
Most Important Shortcut Keys of MS Word
1. Bold
- Ctrl+B
Make the selected text in Bold
2. Italic
- Ctrl+I
Italicize the selected text
3. Underline
- Ctrl+U
Underline the selected text
4. Save
- Ctrl+S
Saves the document work
5. Cut
- Ctrl+X
Cut the selected text and put it on the clipboard
6. Copy
- Ctrl+C
Copy the selected text.(Copied text goes to the Clipboard)
7. Paste
- Ctrl+V
Paste the Items(contents) of the clipboard (after cut or copy)
8. Undo
- Ctrl+Z
Undo reverses the last action you performed
9. Redo
- Ctrl+Y
Redo the action you performed
- Ctrl+Shift+>
Increase the selected font size (2 points)
- Ctrl+Shift+<
Decrease the selected font size (2 points)
- Ctrl+]
Increase the selected font size (1 point)
- Ctrl+[
Decrease the selected font size (1 point)
- Ctrl+L
Aligns a word, line, Paragraph, or Whole content to the Left in the document
15. Center Text
- Ctrl+E
Aligns a word, line, Paragraph, or Whole content to the Centre in a document
- Ctrl+R
Aligns a Word, Line, Paragraph, or Whole content to the Left in the document
17. Justification
- Ctrl+J
To justify the paragraph/s for a clean look by giving extra space between words
18. Zoom
- Ctrl + Mouse Scroll
Zoom in and out a Document
- Shift + F3
Change the selected text to the Upper, Lower, and Sentence case
20. Close
- Ctrl+W
Close the currently open document
20. Move paragraph down
- Shift+Alt+↓
move the selected paragraph down
20. Move paragraph up
- Shift+Alt+↑
move the selected paragraph up
Text Selection – Shortcut Keys of MS Word
- Ctrl+A
Selects all the contents in a document
22. Select a character to the left
- Shift+←
Select one by one character to the left side of the cursor
23. Select a character to the Right
- Shift+→
Select one by one character to the Right side of the cursor
24. Select a character to the Down
- Shift+↓
Select one by one line to the down
25. Select a character to the Up
- Shift+↑
Select one by one line to the up
26. One Word Selection
- Ctrl+shift+→
Select one by one word to the right of the cursor
27. One Word Selection
- Ctrl+shift+←
Select one by one word to the left of the cursor
28. One Paragraph Selection
- Ctrl+shift+↑
Select one by one paragraph to the up
29. One Paragraph Selection
- Ctrl+shift+↓
Select one by one paragraph to the down
Clear Formatting – Shortcut Keys of MS Word
- Ctrl+Space bar
Clears all the Formatting from the selection (Resets highlighted text to the default font)
Shortcut Keys of MS Word for Text Deletion
31. One Character deletion
- Delete
Deletes one character from the beginning of the line/paragraph
32. One Word deletion
- Ctrl+Delete
Deletes one word from the beginning of the line/paragraph
33. One Character deletion
- Backspace
Deletes one Character from the ending of the line/paragraph
34. One Character deletion
- Ctrl + Backspace
Deletes one Word from the ending of the line/paragraph
Shortcut Keys of MS Word for Paragraph, Page, Line and Column Break
35. A Paragraph Break
- Enter
Breaks one Paragraph into two Paragraphs from the cursor position
36. A Page Break
- Ctrl + Enter
Breaks one Page into two pages (Also, used to add more pages or move the text to the next page from the cursor position)
37. A-Line Break
- Shift + Enter
Breaks one line into two lines from the cursor position
38. A Column Break
- Ctrl + Shift + Enter
Breaks one Column content to the next column from the cursor position
Registration, Copyright and Trademark Symbols – Shortcut Keys in Microsoft Word
60. Registration Symbol
- Alt + Ctrl + R
To insert the Registration Symbol
61. Copyright Symbol
- Alt + Ctrl + C
To insert the Copyright Symbol
62. Trademark Symbol
- Alt + Ctrl + T
To insert the Trademark Symbol
Function Shortcut Keys in MS Word
63. Office Help or visit office.com
- F1
Get all about MS-Office or you can visit office.com
64. Cut/Move Text
- F2
To move the selected text, First, you need to select the text and press F2, then position your Cursor wherever you want and then press the Enter key.
64. Copy
- F3
To copy the selected text or graphics in a word document.
64. Repeat Last Action
- F4
Repeats the Last action you have done before
64. GoTo
- F5
Go to the Page, Line, Footnote, Endnote, Section, etc.
64. GoTo Next Pane or Frame
- F6
Go to the Next Pane or Frame
64. Spelling and Grammar check
- F7
Checks the Spelling and Grammar errors (no proof error) in your word document
64. Extend a Selection
- F8
Extends the text selection in a word document
64. Update Fields
- F9
Update the selected (e.g: date and time)Fields
64. Key Tips
- F10
It Shows the Keys Tips on the Ribbon Tabs
64. Next Field
- F11
Got to the next Field
64. Save As
- F12
The command “Save As” is used to save the same document wherever you want with the same/different name.
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- Freeze Panes in MS-Excel 2020’s Secret – Must Read.
Why do we use keyboard shortcuts in Word?
To do document work faster you need to use shortcut keys that are used frequently. shortcut keys reduce the mouse work and make documents work pretty fast in less time.
