Most Important Shortcut Keys of MS Word – 2021’s Master

Shortcut keys of MS Word
Shortcut keys of MS Word

Shortcut Keys of MS Word: To do document work faster you need to use shortcut keys that are used frequency. shortcut keys reduce the mouse work and makes document work pretty fast in less time. Most Important and Frequent used shortcuts of MS Word are discussed below.

1. Bold

  • Ctrl+B 

Make the selected text in Bold

2. Italic

  • Ctrl+I

Italicize the selected text

3. Underline

  • Ctrl+U

Underline the selected text

4. Save

  • Ctrl+S

Saves the document work

5. Cut

  • Ctrl+X

Cut the selected text and put it on the clipboard

6. Copy

 

  • Ctrl+C

Copy the selected text.(Copied text goes to the Clipboard)

7. Paste

  • Ctrl+V

Paste the Items(contents) of the clipboard (after cut or copy)

8. Undo

  • Ctrl+Z

Undo reverses the last action you performed

9. Redo

  • Ctrl+Y

Redo the action you performed

10 Increase Font Size

  • Ctrl+Shift+>

Increase the selected font size (2 points)

11. Decrease Font Size

  • Ctrl+Shift+<

Decrease the selected font size (2 points)

12. Increase Font Size

  • Ctrl+]

Increase the selected font size (1 point)

13. Decrease Font Size

  • Ctrl+[

Decrease the selected font size (1 point)

  • Ctrl+L

Aligns a word, line, Paragraph, or Whole content  to the Left in the document

15. Center Text

  • Ctrl+E

Aligns a word, line, Paragraph, or Whole content  to the Centre in a document

  • Ctrl+R

Aligns a Word, Line, Paragraph, or Whole content  to the Left in the document

  • Ctrl+J

To justify the paragraph/s for clean look by giving extra space between words

18. Zoom

  • Ctrl + Mouse Scroll

Zoom in and out a Document

  • Shift + F3

Change the selected text to the Upper, Lower, and Sentence case

20. Close

  • Ctrl+W

Close the currently open document

20. Move paragraph down

  • Shift+Alt+↓

move the selected paragraph down

20. Move paragraph up

  • Shift+Alt+↑

move the selected paragraph up

Text Selection - Shortcut Keys of MS Word

  • Ctrl+A

Selects all the contents in a document

22. Select a character to the left

  • Shift+←

Select one by one character to the left side of the cursor

23. Select a character to the Right

 

  • Shift+→

Select one by one character to the Right side of the cursor

24. Select a character to the Down

  • Shift+↓

Select one by one line to the down

25. Select a character to the Up

  • Shift+↑

Select one by one line to the up

26. One Word Selection

  • Ctrl+shift+→

Select one by one word to the right of the cursor

27. One Word Selection

  • Ctrl+shift+←

Select one by one word to the left of the cursor

28. One Paragraph Selection

  • Ctrl+shift+↑

Select one by one paragraph to the up

29. One Paragraph Selection

  • Ctrl+shift+↓

Select one by one paragraph to the down

Clear Formatting - Shortcut Keys of MS Word

  • Ctrl+Space bar

Clears all the Formatting from the selection (Resets highlighted text to the default font)

Shortcut Keys of MS Word for Text Deletion

31. One Character deletion

 

  • Delete

Deletes one character from the beginning  of the line/paragraph 

32. One Word deletion

 

  • Ctrl+Delete

Deletes one word from the beginning  of the line/paragraph

33. One Character deletion

  • Backspace

Deletes one Character from the ending of the line/paragraph

34. One Character deletion

 

  • Ctrl + Backspace

Deletes one Word from the ending of the line/paragraph

Shortcut Keys in MS Word for Paragraph, Page, Line and Column Break

35. A Paragraph Break

  •  Enter

Breaks one Paragraph into two  Paragraphs from the cursor position 

  •  Ctrl + Enter

Breaks one Page into two pages (Also, used to add more pages or move text to the next page from the cursor position) 

37. A Line Break

  •  Shift + Enter

Breaks one line into two lines from the cursor position 

38. A Column Break

  •  Ctrl + Shift + Enter

Breaks one Column content to the next Column from the cursor position

Registration, Copyright and Trademark Symbols - Shortcut Keys in Microsoft Word

60. Registration Symbol

  •  Alt + Ctrl + R

To insert the Registration Symbol

61. Copyright Symbol

  •  Alt + Ctrl + C

To insert the Copyright Symbol

62. Trademark Symbol

  •  Alt + Ctrl + T

To insert the Trademark Symbol

Function Shortcut Keys in MS Word

63. Office Help or visit office.com

  •  F1

Get all about MS-Office or you can visit office.com

64. Cut/Move Text

  •  F2

To move the selected text, First, you need to select the text and press F2, then position your Cursor wherever you want and then press the Enter key.

64. Copy

  •  F3

To copy the selected text or graphics in word document.

64. Repeat Last Action

  •  F4

Repeats the Last action you have done before

64. GoTo

  •  F5

Go to the Page, Line, Footnote, Endnote, Section,etc. 

64. GoTo Next Pane or Frame

  •  F6

Go to the Next Pane or Frame

64. Spelling and Grammar check

  •  F7

Checks the Spelling and Grammar errors (no proof error) in your word document

64. Extend a Selection

  •  F8

Extends the text selection in a word document

64. Update Fields

  •  F9

Update the selected (e.g: date and time)Fields 

64. Key Tips

  •  F10

It Shows the Keys Tips on the Ribbon Tabs

64. Next Field

  •  F11

Got to the next Field

64. Save As

  •  F12

The command “Save As” is used to save the same document wherever you want with the same/different name.

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