Quick Access Toolbar in MS Word – 2022’s Imaginative

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Quickly access any command by adding or removing (customizing) the commands such as Save, Undo, Redo, Cut, or Copy to/from the quick access toolbar.

The Quick Access Toolbar locates at the top left corner of the title bar. By default, the Quick Access Toolbar contains a set of 3 commands such as Save, Undo, and Redo. These are discussed underneath the picture.

Quick Access Toolbar in MS-Word
Quick Access Toolbar in MS-Word

Getting Started to Customize the Quick Access Toolbar Now

Method-1: Adding Commands:

To add commands to the Quick Access Toolbar, follow the steps below.

Click on the Drop-down arrow of the Quick Access Toolbar  (Customize Quick Access Toolbar) as shown in the first step of the picture below.
Then select one of the Commands you want to add
Look at the newly added command in the step 3 of the picture given below.
Quick Access Toolbar in MS-Word
Customizing the Quick Access Toolbar in MS-Word

Method-2: Adding Commands:

To add more commands, which are not in the Quick Access Toolbar, do the following.

Click on the drop-down arrow of the (Customize) Quick Access Toolbar
Then click on the “More Commands“.
Add commands to quick access toolbar
Add commands to Quick Access Toolbar in Word
Click on the drop-down arrow which is given under “Choose commands from” to select the commands from various sources.
From the list of Commands, select the commands you want.
Then click on the Add or Double click the command to add.
Now the commands are added. Look at the 6th step of a picture.
Then click OK.
Customize the Quick Access Toolbar..
Customize the Quick Access Toolbar in MS-Word

Method-3: Adding Commands:

Add to quick access toolbar
Add commands to the quick access toolbar
  1. Right click on any one of the commands that are presented in any group, on any tab
  2. Then click on the “Add to Quick Access Toolbar” to add it to the Quick Access Toolbar.

Removing Commands from the Quick Access Toolbar:

Remove from quick access toolbar
Remove commands from quick access toolbar in MS-Word

Follow the steps given below to remove commands directly from the quick access toolbar:

Right-click on any command of the quick access toolbar as shown in the picture above
Then click the (first option) “Remove From Quick Access Toolbar”.

Removing Commands by Customizing the Quick Access Toolbar:

Remove commands from quick access toolbar
Remove commands from the quick access toolbar in MS-Word
Click on the drop-down arrow of the (Customize) Quick Access Toolbar
Under the Customize Quick Access Toolbar, from the commands list, deselect the selected commands you want to remove from the Quick Access Toolbar.

Hide or Unhide the Quick Access Toolbar:

Double-click on any one of the tabs such as a Home, Insert, Design, Layout, References, Mailings, Review, and View to hide or unhide Quick Access Toolbar. Or use Ribbon Display Options icon which you can see on the top right corner of the title bar.

Show Below the Ribbon:

Show below the ribbon in Customize Quick access toolbar
Show below the ribbon in the Customize Quick Access Toolbar
The below screenshot is after setting quick access toolbar below the ribbon
Customize Quick access toolbar Showing below the ribbon
Customize Quick Access Toolbar to show below the ribbon

To show the Quick Access Toolbar below the ribbon:

Click on the drop-down arrow of the Quick Access Toolbar (Customize Quick Access Toolbar)
Click on the “Show below the ribbon” when the Quick Access Toolbar is above the ribbon
Look at the 3rd step of the picture in which you can see the Quick Access Toolbar below the Ribbon.

Show above the Ribbon:

Show the quick access toolbar above the ribbon
Show the quick access toolbar above the ribbon
The below screenshot is after setting the quick access toolbar above the ribbon
Show above the ribbon
Show quick access toolbar above the ribbon

To show the Quick Access Toolbar above the ribbon:

Click on the drop-down arrow of the Quick Access Toolbar (Customize Quick Access Toolbar)
Click on the “Show below the ribbon” when the Quick Access Toolbar is below the ribbon
Look at the 3rd step of the picture in which you can see the Quick Access Toolbar above the Ribbon.

How to Use Quick Access Toolbar in MS Word?

Quick Access Toolbar is used to add frequently used shortcuts or commands to it or remove commands from it to work faster instead of navigating from one ribbon tab to another.