Select the Printer to Print a Word Document

How to Print a Word Document and Ppt Slides – 2021’s Master

One should learn how to print a word document, Excel Worksheet, and PowerPoint slides, which are familiar to us, but not all advanced printing. If you can learn how to print all these, you will easily print any other document.

How to Print a Word Document:

To print a document or to open a print preview option is Ctrl + P, or you can manually open the print dialogue box by navigating the file menu and selecting the print option. After navigating the print options, do the following.

Select Printer:

Select the printer on which the document will be printed. To enable this option, you must install the printer driver software that has been provided by the company itself when you purchase the printer.

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Select the Printer to Print a Word Document

On the print dialogue box, under the printer, click the drop-down arrow and select the printer name on which you want to print.

Print Settings:

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Print Settings to Print a Word Document

The print setting is a combination of settings such as a margin, orientation, and collated or an uncoiled, etc. These are explained below.

Print All Pages:

When you select this option, it prints all the pages (the whole thing) of your document.

Steps to Print a Word Document:

  • Firstly, open the document that contains content that you want to print
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Print All Pages in a Word Document
  • On the print dialogue box, click the drop-down arrow of the “Print All Pages” and select “Print All Pages
  • Lastly, choose the number of copies you want to print and click Print.

Print Selection:

Print only the selected block of contents of your pages in the word document.

Steps to Print a Word Document:

  • Firstly, select the content you want to print
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Print selection in Word – Print a Word Document
  • After navigating to the print option, click the drop-down arrow of the “Print All Pages” and select “Print Selection
  • Lastly, choose the number of copies you want to print and then click Print.

Print Current Page:

This option is useful to print the present page (print preview page) that is visible at the right side of the print dialogue box.

  • After choosing the specific page, which appears at the right of the print dialogue box that you want to print
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Print Current Page in Microsoft Word
  • Then also choose a number of copies on the print dialogue box, lastly, click Print.

Custom Print:

Print any part of the document, or any number of pages in your word document by entering the page numbers below the current print option on the print dialogue box.

For example, you want to print only selected pages, then enter the page numbers one by one followed by the commas as 1,3,8,12,26.  And if you want to print the ranges of the pages, enter the page numbers followed by a hyphen as 5-20,30-60.  You can also print the selected pages and range of pages as 1,3,8,12,5-20.

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Custom Print – Print a Word Document

Similarly, you can also print the specific sections in the word document. For example, assume that a material contains 10 pages, and each page contains 6 paragraphs. In this material, in the 2nd and 3rd page, if you want to print 2nd, 3rd and 4th paragraphs, enter p2s2, p2s3, p2s4, p3s2, p3s3, p3s4 under custom print text box. Lastly, select number of copies you want to print, then click print.

Print One Sided:

Useful to print only one side of the pages in your document.

Steps to Print One Sided Word Document:

  • Firstly, open a document that you want to print
  • After navigating to the print option, click the drop-down arrow under Settings and select one of the printable options you want
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Print One Sided Document in MS-Word
  • Lastly, make sure Print One Sided as in the picture below.
  • Then click Print after choosing the number of copies you want to print one side of the page/s.

Manually Print on Both Sides:

Print both side on all papers in your printer. This print setting doesn’t work on all printers. Some printers don’t support both side paper printing and some supports. To manually print a word document, do the following.

  • Firstly, open a document that you want to print
  • After navigating to the print option, click the drop-down arrow under Settings and select one of the printable options you want
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Manually Print on Both Sides
  • Lastly, make sure Manually Print on Both Sides as in the picture below.
  • Then click Print after choosing the number of copies you want to print one side of the page/s.

Collated and Uncollated Printing in MS Office

Collated Print:

Collated Print in Word
Collated Print in Word

Collected printing means that the printer reprints all the pages in chronological order based on the number of copies you have set. For example, if you want to print a 20-page document in 10 copies, your printer will print 1 to 20 pages in order and start printing from scratch, so that a total of 10 copies will print.

Uncollated Print:

Uncollected printing means that the printer reprints 1st-page then reprints the 2nd page, 3rd, and all pages. In this way, reprints one by one page based on the number of copies you have set. For example, if you want to print a 20 pages document in 10 copies, your printer prints the 1st page in 10 copies and then prints 2nd, 3rd, 4th, and all pages as like the first page.

Print Portrait Orientation:

Portrait is a default page orientation. In this orientation, the measurement of the height is greater than the width. Portrait oriented layout is highly used to print a word document.

Steps to Print Portrait Orientation:

  • After Opening a print dialogue box form your printable word document, make sure Portrait Orientation, which is at the 4th position under Settings as given in the picture below.
  • Then click Print after choosing the number of copies you want to print.

Print Landscape Orientation:

Landscape is not a default page orientation. In this orientation, the measurement of the height is less than the width. Landscape oriented printing is used for special purposes for printing.

Steps to Print Landscape Orientation:

  • After Opening a print dialogue box form your printable word document, make sure Landscape Orientation, which is at the 4th position under Settings as given in the picture below.
  • Then click Print after choosing the number of copies you want to print.

Change Document Size:

Paper size is one of the important matters of printing. The default size is the letter and its measurement in inches is 8.5*11. It is one of the highly used sizes and fits mostly on all the printers. A4 paper size printing is also regularly used size. For the printing, you can choose any size you want to be based upon your requirement.

Steps to Print a Word Document with Selected Size:

  • After Opening a print dialogue box form your printable word document, select one of the sizes, which is at the 5th position under Settings as given in the picture below.
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Change Document Size to Print a Word Document
  • Then click Print after choosing the number of copies you want to print.

Change Margins to Print a Word Document:

Before taking a print, there is no need to check the margins. By default, its print size is universally accepted. It occupies 1 inch on all sides, which is normal. For your best convenience, you can change the margins on the layout tab in the page size group, or you can change in the print setting.

Steps to Print a Word Document with Selected Margins:

  • After navigating to the print dialogue box, click drop-up or down arrow of the margins
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Change Margins to Print a Word Document
  • By default, the “Normal” margin is selected, which is used frequently
  • Or select any other margin you want to print based on the requirement
  • Then click Print after choosing the number of copies you want to print.

Change Pages Per Sheet to Print Word Document:

This option useful when we want to save more papers (Save papers, save trees). You can print up to 16 pages on one sheet or page.

Steps to print Page Per Sheet:

  • After Opening a print dialogue box form your printable word document, click the drop-down arrow of the “1 page per sheet” under Settings
  • Select one of the options you want to set
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Change Page Per Sheet to Print a Word Document
  • To scale the paper size, “Click scale to paper size” and select one of the sizes of papers you want to fit.

How to Print Odd and Even Pages in a Word Document:

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Print Odd and Even Pages in a Word Document

When your printer doesn’t support both side page printing, then odd and even page printing is useful. Sometimes we feel that these pages prints are unnecessary. Printing these pages is especially useful when your printer does not support a both-sided printing option. After printing the odd papers on one side, reload the same paper again on the backside and select “Only Print Odd Pages” by clicking the drop-down arrow of the print all pages under “Settings”.

Print Copies:

Choose the number of copies you want to print by clicking the drop-down or drop-up arrows of the copies.

How to Send a FAX:

The Full Facsimile is abbreviated as FAX, also called Telefax. FAX is an exact copy of a document created by electronic scanning and transmitted and reproduced of a document by telecommunications links or radio wave. To connect and send a Fax you must have a pre-installed Fax modem or server.

Steps to Send a Fax:

  • After preparing the desired document that you want to print, open a print dialogue box
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Send Fax from Microsoft Word Document
  • On the print dialogue box, click the drop-down arrow, which is under the print
  • Then select Fax
  • Click Print to open a dialogue box
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Connect to a Fax Modem or Fax Server
  • Then choose Fax modem or server and then enter the required details to send.

Microsoft Print to PDF:

When you set everything to print a word document, in case if you don’t want to print or printer doesn’t work, you can save the printable document to PDF as in the following step.

Steps to Save as Microsoft Print to PDF:

  • After preparing the desired document that you want to print, open a print dialogue box
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Microsoft Print to PDF
  • On the print dialogue box, click the drop-down arrow, which is under print.
  • Now set the desired set of copies you want to print
  • Click print to open a dialogue box.
  • Now enter the file name you want to save
  • Lastly, select the file location where you want to save the word document as a PDF.

Microsoft XPS Document Writer: 

When you set everything to print a word document, in case if you don’t want to print or a printer doesn’t work, you can save a printable word document as a Microsoft XPS Document Writer as given in the following steps.

Steps to Save a Microsoft XPS Document:

  • After preparing the desired document that you want to print, open a print dialogue box
  • On the print dialogue box, click the drop-down arrow, which is underprint
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Microsoft XPS Document Writer
  • Then select Microsoft XPS Document
  • Now set the desired set of copies you want to print
  • Click print to open a dialogue box.
  • Now enter the file name you want to save
  • Lastly, select the file location where you want to save the word document as a Microsoft XPS Document.

OneNote for Windows 10: 

Do you have OneNote Account? If yes, you can save a printable document with settings to OneNote. So that you can save and edit online anywhere else if you have a Microsoft Account. If no, you can directly save to OneNote and add extra features and then print converted OneNote file on your computer.

  • After preparing the desired document that you want to print, open a print dialogue box
  • On the print dialogue box, click the drop-down arrow, which is under print
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Save as OneNote for Windows 10
  • Select OneNote for Windows 10
  • Set the desired set of copies you want to print or save as OneNote
  • Click Print, soon a OneNote dialogue will open
  • Select the location name on the OneNote dialogue box where you want to save.
  • Lastly, click OK.
  • If you login into your OneNote account, you can see your document, if it was saved online. If not, Automatically OneNote Applications open on your Windows 10 PC.

Printer Properties to Print a Word Document:

Printer Properties are the layout of the document. Select the landscape or portrait layout that you want to print.

Advanced Print Properties to Print a Word Document

This used to change the paper size you want.

Print a Word Document Without Comments

  • Open a Word document with comments or create some.
  • On the Review tab, under Tracking pane, click the drop-down arrow of any markup, in the Tracking Group.
  • Then select No Markup.

Print a Word Document With Comments

To print a word document with comments, make sure your word document has some comments. Then print the document.

Recent Pages:



How to Print a Word Document?

To print a document or to open a print preview option is Ctrl + P, or you can manually open the print dialogue box by navigating the file menu and selecting the print option. After changing the print options, click print.

How to Print a Current Page in Microsoft Word

After choosing the specific page, which appears at the right of the print dialogue box that you want to print. Then also choose a number of copies on the print dialogue box, lastly, click Print.

The Document Could not be Printed: Why?

When you print a word document or pdf document, they may not print due to old drivers or incorrect software usage or any other technical problem. In the same way, when a document converted from Word to PDF, it’s content or images will be damaged so your printer will not print this document.

How to Print Booklet in Word?

Firstly, open a booklet that you want to print
After navigating to the print option, click the drop-down arrow under Settings and select one of the printable options you want. Lastly, make sure Manually Print on Both Sides.
Then click Print after choosing the number of copies you want to print.

What is Print Preview in Word Document?

Print Preview is the same as the Print. To see a print preview or print options in word, navigate to the File menu, then click Print, or press Control + P.

How to Print a Word File Without Comments?

Open a Word document with comments or create some.
On the Review tab, under Tracking pane, click the drop-down arrow of any markup, in the Tracking Group.
Then select No Markup.

How to how to print word document with comments?

To print a word document with comments, make sure your word document has some comments. Then print the document.

How to Print Word to PDF?

After preparing the desired document that you want to print, open a print dialogue box
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On the print dialogue box, click the drop-down arrow, which is under print.
Now set the desired set of copies you want to print
Click print to open a dialogue box.
Now enter the file name you want to save
Lastly, select the file location where you want to save the word document as a PDF.