Password Protect a Word Document, Excel Workbook, and Ppt

Password Protect a Word Document, Excel Workbook, and Ppt means setting a password to a Word document, Excel sheet or Workbook, and PPT slides to easily prevent other readers from viewing, editing, or printing the document without the owner’s permission.

In this article, we will teach you how to create a password protect Word document, Excel Worksheet, and ppt slides in Microsoft Word. The following simple steps will work for both Windows and Mac computers.

What is Encrypting a Document?

Encrypting a word document or Excel Workbook means protecting your document information by setting up the password. This will prevent unauthorized access to your file, such as document, worksheet, slide, etc.

In the existing versions of MS Office suits, you can’t use the file if you lose the password. If you forget the password, the database password cannot be removed.

To Encrypt a Document with a Password, do one of the following methods.

Method-1: Encrypt a word document or Excel Workbook with Password:

  • Open your document, worksheet, or ppt file that contain data.
  • Then go to the File menu to navigate to its options.
  • As long as you click on the File menu, automatically, you will be navigated to file menu options and the command “Info” is in default selection if not, select it.
File Menu in MS-Word
Open a File menu
  • Now click on the “Protect Document” icon to expand its drop-down menu.
  • Under the “Protect Document”, click “Encrypt with Password” to open a dialogue box, and then enter the password in the password box for two times and click OK.
  • After setting up your file with a password, save it.
  • Now your file is fully protected with a password.
  • When you open your file, it asks to enter the password to read and edit.
  • After entering the password, your file will open.
  • If you close and open the file again, again it asks to enter the password to read and edit.
  • To permanently remove the password, again go to the File menu options → Protect Document → Encrypt with Password → then remove the password and save the file.
Encrypt Word Document or Excel Workbook with Password
Encrypt a Word Document with Password
  • After setting up your file with a password, save it.
  • Now your file is fully protected with a password.
  • When you open your file, it asks to enter the password to read and edit.
  • After entering the password, your file will open.
  • If you close and open the file again, again it asks to enter the password to read and edit.
  • To permanently remove the password, again go to the File menu options → Protect Document → Encrypt with Password → then remove the password and save the file.
Password Protect Word Document or Excel Workbook with Setting Password
Password Protect a Word Document or Excel Workbook with Setting Password

Method-2: Password Protect a Word Document, Excel Workbook, and Ppt

To Password Protect a Word Document, Excel Workbook, and Pptrotect a Word document, excel book, or Ppt slides, do the following

  • Press F12 or go to the File menu, and then click on the “save as” to open the save as dialogue box.
  • Then click on the “Tools” to expand its menu.
  • And then select the “General Options” to open a dialogue box to enter a password for two times (2nd time for confirmation whether it is correct or incorrect), then click ok.

FAQ:

How to Password Protect a Word Document, Excel Workbook, and Ppt.

* Press F12 or go to the File menu, and then click on the “save as” to open the save as dialogue box.
* Then click on the “Tools” to expand its menu.
* And then select the “General Options” to open a dialogue box to enter a password two times (2nd time for confirmation whether it is correct or incorrect), then click OK.

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