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Introduction to Microsoft Excel Spreadsheet Environment

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Introduction to Microsoft Excel Spreadsheet Environment

Introduction and user interface to Microsoft Excel Spreadsheet: Excel is an electronic spreadsheet program, developed by Microsoft Corporation.  An Excel Spreadsheet is used to record, validate and analyze the numeric data for maintaining Payrolls, Selling and purchasing of product orders, Progress Reports, family budgets, and more. These are calculated whether using the general, financial, logical, statistical, engineering or other functions and formulas. The features in excel environment explained below the picture.

Introduction and user interface to Microsoft Excel Spreadsheet:

Introduction and user interface to MS-Excel Spreadsheet Environment

Quick Access Toolbar:

The Quick Access Toolbar appears at the top left corner of the Excel application and other MS-Office suits. The default commands of the Quick Access Toolbar are Save, Undo and Redo. Click here  Read More >>

File Menu:

The File menu option controls and access the file functions of the MS-Office suite. Officially, it handles files using the file menu commands such as a new, open, save, save, print, share, export, publish, close, account and options. To read the File menu features in an Excel environment click here. Read More>>

Tell me:

The tell me search box helps you search the command quickly and easily without going to the ribbon tab or group. Here you can type any command name you want to use or apply into the Sheet/Document. 

Title Bar:

You can see the title bar at the top of the excel spreadsheet application (MS-Office suites) with the name currently being used. The name of the document/ worksheet appears in the middle of the title bar. The name of the document here we called is a title.

Sign in:

It is a Microsoft free account, used to access Microsoft services. You can save and get your documents from anywhere using the service. You can also use this account to sign in to OneDrive, Skype, Microsoft store, and Purchase and Activate Microsoft products.

Share:

This option appears at the top right corner, underneath the close button, you can save your work on different platforms by sharing with caring. These Platforms are Google CloudOne DriveE-mailBlogs, and people, etc.

Control Buttons:

The Minimize, Restore Down/Maximize and Close buttons called, Control Buttons. These appear at the top right corner of the (MS Office Suite of Applications) Excel Spreadsheet. Click here to Read More>>

Ribbon:

The Ribbon is all about the collection of groups, commands and functions, which you can see under each Tab.

Ribbon Display Options:

Ribbon Display Options appear at the top right corner of the Title Bar and 4th to the left of the Control buttons. The Ribbon Display Options include Auto-Hide Ribbon, Show Tabs, Show Tabs and Commands. Click here to Learn More>>

Tabs:

Introduction to Microsoft Excel Spreadsheet Environment

Home, Insert, Page Layout, Formulas, Data, Review, and view are called Tabs. Each tab is a form of groups. Similarly, each Group is a form of commands.

Groups:

Introduction to Microsoft Excel Spreadsheet Environment

Each tab is a form of groups. Similarly, each group is a form of commands. For example, Groups on the Home tab include Clipboard, Font, Alignment, Number, Style, Cells, and Editing.

Commands:

Introduction to Microsoft Excel Spreadsheet Environment

A command is the part of a group. And each command accesses a specific work in excel and other suites of applications in MS-Office. For example, commands of clipboard include Cut, Copy, Paste and Format Painter.

Name Box:

In which you can see the reference (address) for a specific cell or range of cells or you can set the name for a particular cell or range of cells in excel spreadsheet.

Insert Functions:

It helps to get the result by using a particular function based on its arguments. This is one of the features in excel (Introduction and user interface to ms-excel).

Formula bar:

In which you can see and edit the Formula/Function that you applied at any cell in a sheet for any calculation.

Row and Column Headings:

The column is a collection of Vertical light grey coloured lines containing the letters used to identify each column in a worksheet. The column Heading appears on the top of it (above the first row). The row is a collection of Horizontal light grey coloured lines containing the number used to identify each row in a worksheet. The Row Heading appears at the beginning of it (left of the first column). Without Row and Column Headings in excel you cannot perform the autofill features. It is one of the important features in excel (Introduction and user interface to ms-excel).

Vertical/Horizontal Scrollbar:

Scrolling is an action of viewing the document in any part by using the Vertical or Horizontal scrollbar whether by moving up, down, left or right. 

Page View Options:

Introduction to Microsoft Excel Spreadsheet Environment

Page View Options appear at the right but one on the taskbar. These are

  1. Normal: Normal is a default view and is easier to work in this mode in the worksheet.
  2. Page Layout: In the Page Layout mode, the worksheet is divided as more page sizes for print preview.
  3. Page Break Preview: The Page Break Preview shows the worksheet as the separate pages where there are the contents to see how a page look likes.

Zoom Slider/Toolbar:

The Zoom Slider appears at the bottom right corner on the status bar. With the help of this, we can zoom in and out the worksheet.

Click to Select All:

Click on the top left of the common area (Under the Name Box) of the Column and Row Headings to select the entire worksheet. Just like Ctrl + A.

Gridlines:

Introduction to Microsoft Excel Spreadsheet Environment

The Gridlines are the collection of Horizontal and Vertical light grey colored lines in a worksheet.

Cell:

Introduction to Microsoft Excel Spreadsheet Environment

A cell is an Intersection of Rows and columns to form like a rectangle in a worksheet.

Cell Address:

Introduction to Microsoft Excel Spreadsheet Environment

The location of a cell that identified by its column letter and row number called, cell address or cell reference.

Active Cell:

Introduction to Microsoft Excel Spreadsheet Environment

An Active Cell is where the it is bold with the dark outline. An Active cell is an identifiable mark that can be accepted to enter and edit content.

Active Sheet/sheet tab

Introduction to Microsoft Excel Spreadsheet Environment

A selected worksheet which is currently being used, the name of the sheet tab is in bold and appears at the bottom left corner of the workbook.

Range of cells:

Introduction to Microsoft Excel Spreadsheet Environment

Where more than two cells whether selected horizontally or vertically is called the Range of cells.

Sheet tabs:

Introduction to Microsoft Excel Spreadsheet Environment

The name of the sheets that appears from the bottom left corner of the worksheet are called sheet tabs.

Insert New Worksheet:

Introduction to Microsoft Excel Spreadsheet Environment

To insert more worksheets in a workbook, click the insert sheet tab button, located right to the sheet tabs. Read More>>

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