A Complete User Interface Environment in MS Excel – 2022

The ribbon, tabs, commands gridlines, control buttons, etc. that a user can see and interact with on the screen after opening an Excel spreadsheet are called User Interface Environment in MS Excel.

Excel is an electronic spreadsheet program, developed by Microsoft Corporation.  An Excel Spreadsheet is used to record, validate and analyze the numeric data for maintaining Payrolls, Selling and purchasing product orders, Progress Reports, family budgets, and more.

These are calculated whether using general, financial, logical, statistical, engineering or other functions and formulas. The features in the excel environment are explained below in the screenshot.

User Interface Environment in MS Excel​
User Interface Environment in MS Excel​

User Interface to MS Excel

Quick Access Toolbar:

The Quick Access Toolbar appears at the top left corner of the Excel application and other MS Office suites. The default commands of the Quick Access Toolbar are Save, Undo and Redo.

File Menu:

In the graphical user interface environment in MS Excel, the File menu is also known as the File Tab, used to control and access the file functions of the MS Office suite.

Officially, it handles files using the file menu commands such as new, open, save, save, print, share, export, publish, close, account and options. To read the File menu features in an Excel environment click here.

Tell me:

In the user interface of Microsoft Excel, the tell me to search box helps you search the command quickly and easily without going to the ribbon tab or group. Here you can type any command name you want to use or apply to the Sheet/Document. 

Title Bar:

You can see the title bar at the top of the excel spreadsheet application (MS Office suites) with the name currently being used. The name of the workbook appears in the middle of the title bar. The name of the workbook here we called is a title.

Sign in:

Microsoft’s free account is used to purchase, activate, and access Microsoft services. You can save and receive your documents from anywhere using the service. You can also use this account to use and access OneDrive, Skype, and Microsoft store.

Share:

This option appears at the top right corner, underneath the close button, you can save your work on different platforms by sharing with caring. These Platforms are Google Cloud, One Drive, E-mail, Blogs, people, etc.

Control Buttons:

The Minimize, Restore Down/Maximize and Close buttons are called Control Buttons. These appear at the top right corner of the (MS Office Suite of Applications) Excel Spreadsheet.

Ribbon:

Ribbon in Excel
Ribbon in Excel

The Ribbon is a collection of groups, commands and functions and locates under each Tab such as Home, Insert, Design, Layout, References, Mailings, Review and View, It is designed to help you quickly and easily find the groups and commands to complete a task you want.

Ribbon Display Options:

Ribbon Display Options
Ribbon Display Options

The Ribbon Display options are located at the right corner of the title bar and the 4th position on the left of the Control buttons.  The Ribbon Display Options include Auto-Hide Ribbon, Show Tabs, Show Tabs and Commands. 

Tabs:

Tabs or Menus​
Tabs or Menus​

Home, Insert, Page Layout, Formulas, Data, Review, and view are called Tabs. Each tab is a form of group. Similarly, each Group is a form of the command.

Groups:

Groups in excel
Groups in excel

Each tab is a form of group. Similarly, each group is a form of the command. For example, Groups on the Home tab include Clipboard, Font, Alignment, Number, Style, Cells, and Editing.

Commands

Commands in Microsoft MS Excel
Commands in Microsoft MS Excel

A command is part of a group. And access to a specific piece of work. For example, the Font group commands include bold, italic, underline, etc.

Name Box:

It is the reference (address) for a specific cell or range of cells or you can set the name for a particular cell or range of cells in an excel spreadsheet.

Insert Functions:

It helps to get the result by using a particular function based on its arguments. This is one of the features of Excel.

Formula bar:

In the Formula bar, you can view and modify the function or formula that applies to any cell in the sheet for any calculation.

Row and Column Headings:

The column is a collection of Vertical light grey coloured lines containing the letters used to identify each column in a worksheet.

The column heading appears on the top of it (above the first row). The row is a collection of Horizontal light grey coloured lines containing the number used to identify each row in a worksheet. The Row Heading appears at the beginning of it (left of the first column).

Without Row and Column Headings in excel you cannot perform an autofill feature.

Vertical/Horizontal Scrollbar:

The scrollbar is used to view the worksheet in any part by using the Vertical or Horizontal scrollbar whether by moving up, down, left or right.

Page View Options:

Page View Options appear at the right but one on the taskbar. These are

Normal: Normal is a default view and is easier to work in this mode in the worksheet.

Page Layout: In the Page Layout mode, the worksheet is divided into more page sizes for print preview.

Page Break Preview: The Page Break Preview shows the worksheet as separate pages where there are the contents to see how a page look likes.

Zoom Slider/Toolbar:

To zoom in and out excel spreadsheet in the desired size, use the Zoom slider, which appears at the bottom right corner of the workbook.

Click to Select All:

Click on the top left of the common area (Under the Name Box) of the Column and Row Headings to select the entire worksheet. Just like Ctrl + A.

Gridlines:

The Gridlines are the collection of Horizontal and Vertical light grey coloured lines in a worksheet.

Cell in Excel:

In the Microsoft Excel Spreadsheet Environment, A cell is an Intersection of Rows and columns to form like a rectangle in a worksheet.

Cell Address:

The location of a cell is identified by its column letter and the row number is called, cell address or cell reference.

Active Cell:

An Active Cell in the graphical user interface is where it is bold with a dark outline. An Active cell is an identifiable mark that can be accepted to enter and edit the content.

Active Sheet/sheet tab:

For a selected worksheet that is currently being used, the name of the sheet tab is in bold and appears at the bottom left corner of the workbook.

Range of cells:

In the Microsoft Excel Spreadsheet Environment, More than two cells that are selected horizontally or vertically are called a range of cells.

Sheet tabs:

In the user interface environment in MS Excel, The name of the sheets that appears from the bottom left corner of the worksheet are called sheet tabs.

Insert New Worksheet:

To insert more worksheets in a workbook, click the insert sheet tab button, located right to the sheet tabs.

  1. What is an Active cell in Excel?

    An Active Cell is where it is bold with a dark outline. An Active cell is an identifiable mark that can be accepted to enter and edit the content.

  2. What is an active Sheet?

    For a selected worksheet that is currently being used, the name of the sheet tab is in bold and appears at the bottom left corner of the workbook.

  3. What is the range of cells in excel?

    In the Microsoft Excel Spreadsheet Environment, More than two cells that are selected horizontally or vertically are called a range of cells.

  4. What is the sheet tab in excel?

    In the Microsoft Excel Spreadsheet Environment, The name of the sheets that appears from the bottom left corner of the worksheet is called sheet tabs.

  5. What is a cell Address in Excel?

    The location of a cell is identified by its column letter and the row number is called, cell address or cell reference.

  6. What are Gridlines in Excel?

    The Gridlines are the collection of Horizontal and Vertical light grey-coloured lines in a worksheet.

  7. What is Formula Bar in Excel?

    In the Formula bar, you can view and modify the function or formula that applies to any cell in the sheet for any calculation.

  8. What is Insert Function in Excel?

    It helps to get the result by using a particular function based on its arguments. This is one of the features in excel.

  9. What is Name Box in Microsoft Excel?

    If you can see the reference (address) for a specific cell or range of cells or you can set the name for a particular cell or range of cells in an excel spreadsheet.

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