Font-Text Formatting Group in MS Word – 22’s Master

Font formatting is also alternatively known as text formatting. It is used to format the text means to make the selected text Bold, Italic, Underline and change the Font Style, Size, Color and some of these or all of these for changing the look of the title, subtitle, heading, subheading, a body of the text and other text styles in a word document.

Text formatting in Microsoft Word
Text formatting in Microsoft Word
Font Formatting in MS Word
Font Formatting in MS Word

The Font formatting group includes various commands such as a Font, Font Size, Grow Font, Shrink Font, Clear Formatting, Bold, Italic, Underline, Strike Through, Subscript, Superscript, Change Case, Text highlight Color and Font Color. These are discussed below.

Font (Font Family) in Formatting the Text:

Font or Font Family is the first command in the Font group, used to change the selected font formatting in the different styles you want. The default font in a word is Calibri and the size is 11.

Font-Text Formatting in Microsoft Word
Font-Text Formatting in Microsoft Word

Font Size (Increase or Decrease):

Font size is the second command in the font group, used to change the selected font size you want by increasing or decreasing. The default font size in word size is 11. Keyboard shortcuts to change the font size are given below.

Shortcut Keys for Increasing or Decreasing the Font Size:

  • Ctrl + Shift + >          →  To increase the selected font size (2 or more than 2 points)
  • Ctrl + Shift + <          →  To Decrease the selected font size (2 or more than 2 points) 
  • Ctrl + }]                      →  To increase the selected font size (1 point)
  • Ctrl + {[                      →  To increase the selected font size (1 point).
Increase-or-decrease-Grow-or-Shrink-Font-Size
Increase or Decrease Font Size Using Font Formatting Group

Font Formatting in ms word | formatting Text in ms-word

Increase/Grow Font Size:

To increase the selected font size as shown in the picture above, do the following:

  • firstly, select the text that you want to increase the font size
  • Then click the drop-down arrow of the font size to expand the numbers as in the picture above
  • Now select one of the sizes you want.

Keyboard Shortcuts  → Ctrl + Shift + >     (To increase 2 or more than 2 points size)

                                     → Ctrl + ]}                 (To increase 1 point size). 

Decrease/Shrink Font Size:

To decrease the selected font size as shown in the picture above, do the following:

  • Select the text that you want to decrease the font size
  • Then click the drop-down arrow of the font size to expand the numbers as in the picture above
  • Now select one of the sizes you want.

Keyboard Shortcuts   → Ctrl + Shift + <     (To decrease 2  or more than 2 points size)

                                       → Ctrl + [{                 (To decrease 1 point size). 

Bold the text:

Make the text  Bold where it is selected. Making text bold means changing the font thicker. 

Keyboard Shortcut  → Ctrl + B

Italicize the Text for Formatting Text:

Italicize the selected text. This means that the body of the font leans forward. This formatting can be used for special fonts in content.  

Keyboard Shortcut  → Ctrl + I

Underline the Text for Formatting Text:

Used to Underline the selected text. It is applied to the focus text in a single heading, sub-heading or body of the text. Used to apply to. Unlike all the content in the document, it looks as effective as the above heading.

Keyboard Shortcut → Ctrl + U

Strikethrough:

Strikethrough means adding a line through the middle of the text where you select.

Subscript:

Subscript means making the selected letter or number smaller to the base of any text or number/s in the Font Group in a Microsoft Word Document.

Superscript:

Superscript means making the selected letter or number smaller to the power of any text or number/s in Font Group in Microsoft Word Document.

Change case – Text Formatting

Change the selected text to Sentence Case, Lower Case, Upper Case, or Toggle Case and Capitalize Each Word.

Keyboard ShortcutShift + F3.

  1. Sentence Case:  In a Sentence Case, each Letter and Noun in a Sentence begins with a capital letter. Sentence case is the general and widely used written content/paragraph format. 
  2. Lower Case: Changing all the selected text to small letters, called lower case.
  3. Upper case: Changing all the selected text to the CAPITAL LETTERS, called UPPER CASE.
  4. Capitalize Each Word: Capitalize the first letter of each word in a sentence, called Capitalize Each Word. 
  5. Toggle Case: In the Toggle Case, the first letter of a word is small and the remaining are Capital. 

Text Highlight Color to Format the Font:

It highlights the selected text with colour. To do so, select the font /text that you want to increase highlight → Then click the drop-down arrow of the text highlight colour to expand the numbers → Now select one of the colours you want.

Text Effects and Typography:

Applying special formats to the text, such as an Outline, Shadow, Reflection or Glow is called the Text effects. In the same way, changing the typography settings, such as Number Styles, Ligatures, and Stylistics Sets called Typography. Click on the Text Effects and Typography.  

Font Color:

Change the text in different colours where it is selected

Clear Formatting:

Clear all the selected text formatting (Formatted text means making the selected text Bold, Italic, Underline, Font Style, Different Font sizes, Font Color, etc.).

Font Dialogue Box:

In this, you can add different effects and character spacing to the font in addition to the Font group.

Steps to follow in Formatting the Text:

  1. Go to the Home tab
  2. Type or keep some text you want 
  3. Then select the text you want to apply the formatting 
  4. In the Font group, click any Command to apply Formatting. For example Bold, Italics, Size, Color, etc. 

What is Text or Font Formatting in MS Word?

Font formatting is also alternatively known as text formatting. It is used to format the text means to make the selected text Bold, Italic, Underline and change the Font Style, Size, Color and some of these or all of these for changing the look of the title, subtitle, heading, subheading, a body of the text and other text styles in a word document.

What are the Tools and Commands of Font Group in Word?

The Font formatting group includes various commands such as a Font, Font Size, Grow Font, Shrink Font, Clear Formatting, Bold, Italic, Underline, Strike Through, Subscript, Superscript, Change Case, Text highlight Color and Font Color. These are discussed below.

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