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Difference Between Functions and Formulas in Microsoft Excel

Posted on 01/07/201924/05/2022 by DigiRuns

Difference Between Functions and Formulas: A function is a pre-defined operation, developed by Microsoft Corporation in an Excel application. The formula is similar to a simple calculation, which is defined according to the user’s need and desire.

Functions vs Formulas in Excel
Functions vs Formulas in Excel

Difference Between Functions and formulas in Excel:

S. No.FunctionFormula
1.It is a pre-defined (built-in) operation used for certain calculations ​​in a certain order.
It is a user-defined operation used for manual calculation in any order.
2.functions are used to perform complex calculations that cannot be done manually by the user.Formulas are used to perform simple calculations that can be done manually by the user.
3.Functions are expressions that operate on small and large values in a range of cells.Formula is used for quick tasks such as finding the sum, count, average, minimum, maximum, etc. values ​​in a range of cells.
4.A function can be a formula.Formula can’t be a function.
A function starts with an equal sign.You must begin the formula with an equal sign.
5.Eg: =sum(b2:d4).Eg: =20+60+40/60 (or),
=sum(b2:d4)*256%.
6.Functions can be updated by the developer.Formulas are like general calculations, so you can use as per your requirement.
7.You can either combine formulas in the functions or functions in the formulas for calculations. But it is also treated as a formula (Not a function).You can either combine formulas in the functions or functions in the formulas for calculations and it is treated as a formula.
A table on the difference between formulas and functions in Excel

Example for Difference Between Formulas vs Functions in MS-Excel:

Excel allows you to use functions and / or formulas to manipulate specific data as desired by the user as example in the screenshot below.

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A list of Examples for Functions in Functions vs Formulas:

Sum, Average, Count, Counta, Countblank, Sumif, Sumifs, Sumproduct, Countif, Countifs, Averageif, Averageifs, Datedif, Vlookup, Hlookup, Xlookup, PMT, PPMT, PMT, Index, Match, Concatenate, If, Time, Date, Text, Yield, XMATCH, Subtotal, and so on.

Function:
What is Function in Excel?
Function in Excel

How to use functions in excel:

  • To use any function in Excel, first, you may start with an equal sign, or directly use the insert function command
  • After that, you should follow the instruction provided in the syntax
  • The syntax is showing starts when we complete typing the function name after an equal sign, or after inserting the function using the insert function option.
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A list of Examples for Formulae in Difference Between Functions and Formulas in Excel:

  1. =a1+b1+c1+f5+ss3+hj+s56
  2. =sum(a2:h12)*16/3
  3. =15554*6+455/3
  4. =max(d23:h12)/3
  5. =54*545/5
  6. =25+65+89-155*58/555
  7. =5624/3
  8. =200+600+600
  9. =100-652
  10. =458*6.

Formula:

What is the Difference Between Functions and Formulas in Excel?
Formulas in Excel

A Combination Of Function/s and Formula/s:

A combination of both Formulas and functions can be useful in complex situations such as calculating mortgage payments, solving engineering or mathematical problems, and creating financial models.

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FAQ on Functions vs Formulas:

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What is the difference between function and formula in Excel?

The function is a pre-defined operation that means it already exists and were developed by Microsoft Corporation as a part of an Excel Application. Whereas Formula is a user-defined operation that means it is like a general calculation doing by the wish of the user. 

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