Create a Table of Contents in Word 21 (Covers Everything)

Introduction to Table of Contents in Word: Table of Content is the most important for every soft and hard copy material. It is based on the heading levels of the content in the document and can be added where necessary at any beginning of the same document. Without the table of contents, one cannot easily guess the inner appearance of any book, magazine, or any other material. When it comes to soft copy, you can easily navigate any part of the content in your document. In this article, you will learn how to create an Automatic, Manual, and Custom Table of Contents from scratch to end. So, get started now.

Inserting an Automatic Table of Contents 1 and 2:

How to Create an Automatic Table of Contents in Word
How to Create an Automatic Table of Contents in Word

Automatic table of contents in word is the easiest method. To create this in your material, you need to format the heading levels of the contents of the document. You can easily create a TOC by following these steps carefully.

Use four most useful tools to be proper, beautiful, and to avoid any errors to create a Table of Contents. They are 1. Navigation Pane, 2. Heading Styles, 3. Paragraph Mark, and 4. Font formatting group.

  1. Open your pre-prepared word document, which may be a magazine, material, or any other book
  2. Launch Navigation Pane to see pre-structure of the TOC (To launch navigation pane, Press CTRL + F, or go to View tab, then checkmark the Navigation Pane box as in the picture below).
  3. You may use the paragraph mark in the document. To do so, go to the Home tab, click on the Paragraph Mark icon in the paragraph group or press CTRL + *. (The paragraph mark is useful to show a point mark for each work in the document when you are creating TOC).
  4. In your word document, which may be any material, From the top, select the first heading (Heading level 1)
  5. On the Home tab, in the Styles group, click Heading 1
  6. Now the formatted Heading Level 1 is to be shown in the Navigation Pane, which is at the right side of the document
  7. Next, scroll down the document and select the next heading in the same or next page and click the Heading 2 in the Styles group based on the heading level.
  8. Again, the formatted Heading Level will be shown in the Navigation Pane, as well as you can see the difference between the Heading Level 1 and Heading Level 2
  9. Similarly, format the heading levels as described above based on the heading level requirement of your document.
  10. Put the cursor point by clicking in the beginning (page 1,2,3 etc. based on requirement) of your document where TOC required.
  11. Then go to the References tab and click the table of content to expand its menu.
  12. Now select Automatic Table 1 or Automatic Table 2 to insert TOC in your word document.
  13. There is no difference between Automatic TOC 1 and Automatic TOC 2. The difference is that the heading in “Table of Content 1” shows the heading as “Content” only. And the heading of the “Table of Content” shows as “Table of Contents”.

Create a Custom Table of Contents in word:

Creating the Manually Table of Contents in Word is a time-consuming process and has been used extensively. However, if we want to enter and format the content as we like, follow the steps given below.

  1. To create a custom table of contents, after preparing your word document, which may be magazine, material, or any other book as described in the Automatic Table of Contents.
  2. Again, Launch Navigation Pane, show the paragraph marks (Press CTRL + *).
  3. Similarly, format the heading levels as in the Automatic Table of Contents based on the heading level require for your document.
  4. Put the cursor point by clicking in the beginning (page 1,2,3 etc. based on requirement) of your document where TOC required. (Follow the next steps below).

Launching the Custom Table of Contents Dialogue Box

  1. Go to the References tab and click the table of content to expand its menu.
  2. Now select the Custom Table of Contents in Microsoft Word to open its dialogue box. (Follow the next steps below).

Customizing the Table of Contents in Word

After opening the Custom Table of Contents dialogue box, do the following.

Show or Hide Page Numbers:

To show or hide page numbers in the table of contents in Word document, under “Print Preview”, tick or untick the “Show Page Numbers” option.

Right Align Page Numbers:

If you want to align the page numbers far or close to the right in headings of the (index page) table of contents page, tick or untick the “Right Align Page Number” option, under Print Preview.

Tab Leader:

Tab leader option is useful to format the lines between the heading levels and the page numbers. In the Line formats, you can change different lines as well as show or hide them.

Use Hyperlinks Instead of Page Numbers:

 In the Table of Contents of a document, you can use hyperlinks instead of page numbers. The use of page numbers and hyperlinks are the same. Usually, hyperlinks are useful to navigate from one-page location to another. But in the hyperlink option, you can’t see page numbers, instead of it, the heading in the table of contents appears with blue with an underline. Hyperlinks are highly used in the web page contents to navigate from one page to another, or one location of a page to another.

  • To navigate from TOC to any heading level in the document, press and hold down the ctrl key and click on any heading you want in the TOC.

Formats:

formatting table of contents in a word document is easy. To format it, on the Custom Table of Contents dialogue box, under general, select one of the formats you want by using the drop-down arrow of the format.

Show Levels:

You can easily select the number of heading levels you want to show on the TOC. To do so, click the drop-down arrow of the show levels or enter the number manually that you like the number of heading levels.

Updating the Table of Contents MS Word:

After changing the heading levels in your word document, the update is required. To “Update Page Number Only” or “Update Entire Table”, Do one of the following:

Updating Table of Contents in Word
Updating Table of Contents in Word
  1. Click on the TOC.
  2. Soon update option will appear at the top right corner of the TOC in your word document.
  3. If you choose “Update Page Number Only”, the page number will update.
  4. If you choose “Update Entire Table”, the entire table will update.

                                                                                                                                                                                                                                                                                                                              (OR)

  1. Go to the References tab
  2. Click “Update Table” to open
  3. If you choose “Update Page Number Only”, the page number will update.
  4. If you choose “Update Entire Table”, the entire table will update.

Manual Table of Contents in Microsoft Word:

  1. To create a manual table of contents in MS Word, after opening your pre-prepared word document, which may be magazine, material, or any other book as explained in the automatic table of contents and custom table of contents.
  2. There is no need to format the heading styles.
  3. Go to the References tab and click the table of content to expand its menu.
  4. Put the cursor point by clicking in the beginning (page 1,2,3 etc. based on requirement) of your document where TOC required.
  5. Click the manual table of contents to insert in the word document.
  6. Now click the heading level 1 to edit the fields in the table of content.
  7. In the same way, do the remaining as in the above step. That’s it.

How to Insert Contents Page in Word

Note: After any above process, you need to choose and insert the table of contents page in word after formatting the heading levels. To do so, place the cursor where you want to insert the contents page in word. And select an automatic, custom, or a manual table of contents in a Microsoft Word Document.

How to Edit Table of Contents in Word

Editing table of contents in the word is the easy process. To edit it, go to your heading levels of the document that you have formatted earlier. After that, go to the Table of Contents and then update it.

Formatting TOC in MS-Word

After learning TOC,  you can format TOC, by using the font formatting group on the home tab. Format only the heading “Table of Contents” in your TOC for a better look. If you format entire heading levels of TOC, the formats will clear (except page number) when you “update entire table” of the TOC. (You can only do  this after learning ” How to Make Table of Contents in Word” (or) How to Add a table of contents in word (or) How to do Table of Contents in Word  (or) How to put table of contents in word).

How to Use Table of Contents in MS Word

The table of contents is used to analyse the contents type in one place in your document also, used to navigate from the TOC heading level to the content page, which is easy to read.

More Table of Contents from Office.com:

You can get more TOC templates in office.com by clicking more Table of Contents from Office.com or login to templates.office.com

Remove Table of Contents in Word:

If you want to remove TOC from your document, click the “Remove Table of Contents”.

Video Tutorial on How to Insert Table of Contents in Word

Other Wonders:

FAQ

Most frequent questions and answers

Table of Content is the most important for every soft and hard copy material. It is based on the heading levels of the content in the document and can be added where necessary at any beginning of the same document. Without the table of contents, one cannot easily guess the inner appearance of any book, magazine, or any other material. When it comes to soft copy, you can easily navigate any part of the content in your document.

Adding the table of contents in a word document is the easiest process. To add TOC in word, format heading levels in your contents of the document > then place the cursor where the TOC is required > Go to the References Tab > Choose one of the TOC options you want to add.